Purchasing Assistant

About the role

The Rapid Group is seeking a highly organized and responsive Purchasing Assistant to support the daily purchasing needs of our field technicians, shops, and office operations. This is a fast-paced, hands-on role requiring strong attention to detail, urgency, communication, and follow-through.

Responsibilities

• Prepare and issue POs for materials, equipment, rentals, supplies, and services.
• Process emergency, field, shop, and same-day orders, including verbal PO requests from technicians in the field.
• Source materials and supplies needed to keep jobs moving and minimize technician downtime.
• Coordinate equipment rentals including forklifts, scissor lifts, lulls, specialized tools, and other jobsite equipment.
• Arrange dumpsters, diesel fuel deliveries, portable toilets, and other jobsite services.
• Track deliveries and follow up on late, incomplete, damaged, or incorrect shipments.
• Communicate regularly with vendors regarding pricing, availability, production, and shipping.
• Match invoices to POs and receiving documentation and investigate pricing or quantity discrepancies.
• Process routine company credit card purchases, including daily Home Depot purchases.
• Order shop supplies and consumables through vendors such as Grainger and office supplies through Staples, Amazon, and other approved vendors.
• Maintain accurate purchasing records and documentation.

Qualifications

• 13 years of purchasing, procurement, construction, service operations, or logistics experience preferred.
• Strong organizational, communication, and follow-up skills.
• Ability to manage multiple priorities and urgent requests in a fast-paced environment.
• Strong attention to detail and accuracy.
• Experience with BuildOps is a plus.
• Comfortable communicating with vendors, technicians, and internal teams.
• Proficiency with Microsoft Office, Outlook, and Excel.
• Experience in construction, industrial, mechanical, electrical, or field service environments is a plus.

Ideal Candidate

We are looking for someone who is responsive, resourceful, organized, and proactive and understands that getting materials and equipment where they need to be, when they need to be there, is critical to keeping our field and shop operations running.

Benefits

• Competitive base pay
• Comprehensive Medical, Dental, Vision, and Disability benefits
• 401(k) retirement savings program with company match
• Paid Time Off (PTO) and Sick Time
• Life Insurance
• Referral Program
• A culture that values growth, development, and internal promotion

Schedule

• Monday–Friday, 8:00 AM–4:00 PM
• Location: Paterson, NJ (Onsite)