Purchasing Assistant

About the College

Founded in 1986, St. Charles Community College (SCC) is recognized as one of the best two-year colleges in Missouri. Serving a six-county region with over 540,000 residents, SCC operates a main campus in Cottleville—known for its award-winning contemporary design—as well as the Dardenne Creek Campus, which houses the Center for Healthy Living and the Field to Table Institute. Opening in Fall 2025, the Innovation West Campus in Wentzville will feature the Regional Workforce Innovation Center. SCC is a leader in delivering high-quality education in a state-of-the-art learning environment, driven by its mission to promote academic excellence, student success, workforce advancement, and lifelong learning within a global society.

Responsibilities

• Performs varied and moderately complex clerical work in applying College policies and procedures for procuring materials, supplies, services, and equipment.
• Receives and verifies purchase requisitions and accompanying specifications for completeness and accuracy.
• Converts online requisitions to purchase orders; issues and distributes purchase orders to purchasing staff for authorization, then to vendors and College departments.
• Reviews requisitions that do not require a competitive process; verifies pricing, terms, and conditions.
• Authorizes, approves, and issues purchase orders within delegated authority based on College policies and purchasing procedures.
• Expedites purchase orders by verifying vendor delivery status and reporting updates to relevant departments.
• Maintains and updates the College contracts database, including follow-ups on expiring Certificates of Insurance, Affidavits for Worker Authorizations, W-9s, and contract renewals.
• Provides continuity of administration within the Purchasing Department by assisting staff as needed.
• Maintains the general purchasing filing system for requisitions, purchase orders, bids, certificates of insurance, contracts, vendor performance records, catalogs, correspondence, and related logs.
• Serves as backup for other department positions as required.

Requirements

• Associate’s degree and 1–2 years of related experience, or three or more years of related work experience.
• Demonstrated ability to establish and maintain effective working relationships with end-users, regulatory agencies, and vendors.
• Proficiency in personal computers and related software applications.
• Demonstrated ability to analyze and resolve complaints, concerns, and problems in a timely manner.