Purchasing Assistant

Key Responsibilities

• Enter, update, and maintain purchasing data in ERP or procurement systems with a high degree of accuracy
• Maintain organized purchasing files and records in accordance with company procedures.
• Prepare, process, and track purchase orders (POs) and requisitions in accordance with company policies.
• Track Certificate of Insurance (COI) renewals and maintain up-to-date documentation and details in system of record.
• Maintain master Purchasing List and vendor Prequalification files.
• Carry out vendor prequalification research and maintain subcontractor prequalification files
• Identify and escalate potential issues related to pricing, quantities, or delivery schedules
• Collaborate with vendors regarding order status, delivery timelines, and documentation.
• Monitor open purchase orders and follow up to ensure timely delivery and resolution of discrepancies.
• Aid with invoice matching and documentation support for accounts payable.
• Aid with inventory management and coordinate with the inventory management team to ensure optimal stock levels at the operating projects.
• Evaluate supplier performance based on quality, cost, delivery, and service.
• Ensure compliance with all relevant laws, regulations, and ethical standards in procurement activities.
• Support purchasing staff with reporting, data analysis, and administrative tasks as needed.
• Monitor office supply inventory and assist with office ordering as needed.

Required Skills & Experience

• High School Diploma, or equivalent required; associates degree, in business, supply chain, or related field preferred.
• 1-3 years of experience in purchasing, administrative support, or data entry.
• Strong organizational and time management skills
• Excellent analytical and problem-solving abilities.
• Ability to prioritize multiple tasks in a fast paced environment.
• Strong communication and interpersonal skills.
• Attention to detail and accuracy in data entry.
• Ability to work independently while collaborating effectively across departments.
• Basic understanding of procurement and inventory management concepts.
• Proficiency in Microsoft Office (Word, Excel, Outlook), procurement software and ERP systems.

Compensation & Benefits

• Competitive salary based on experience
• Eligible for bonus & Company equity plan
• Comprehensive benefits (healthcare, dental, vision, 401(k))
• Expense reimbursement for work-related travel

About PurposeEnergy LLC

PurposeEnergy is an established US-based renewable fuels and biogas specialist focused on waste solutions for the food and beverage industries. Over the last 15 years, PurposeEnergy has developed, owned, and operated multiple projects that convert organic waste streams to biogas for use in industrial processes, conversion to renewable electricity, or refinement to Renewable Natural Gas (“RNG”). PurposeEnergy is a portfolio company of Quinbrook.