Purchasing Assistant

Accountabilities

• Ensuring accurate and up-to-date vendor and credit information within the ERP system.
• Collecting certificates of insurance and following the necessary SOPs for proper documentation.
• Aid in the sourcing and negotiation of supplies based on price, availability, necessity, quality, and logistical expenses.
• Manage orders, organize electronic files, and follow best practices established by the Procurement department.
• Support the Purchasing Agents by maintaining the shared inbox, agenda, and scheduling meetings in Outlook.
• Communicate and build professional relationships with vendors, suppliers, and internal stakeholders.
• Provide feedback and insight on process improvement opportunities.

Qualifications

• Experience with procurement responsibilities in manufacturing or construction industry, strongly preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite and related software.