Purchasing Assistant

Since 2002, Mason Technologies has been a leader in technology integration, proudly certified as a Woman-owned Business Enterprise (WBE) both in NYC and nationally. With headquarters and a fully equipped warehouse in Deer Park, NY, an additional office in downtown NYC, and resources across the nation, we design, implement, and service innovative solutions in low-voltage structured cabling, audio visual systems, data centers, and unified security. We serve industries including healthcare, government, higher education, finance, and business. Our founder, Jennifer Mason, has cultivated a family-like environment that emphasizes deep care and commitment to our people and the clients and communities we serve.

About The Position

As a Purchasing Assistant, you will play a vital role in supporting our purchasing department, serving as a trusted resource and key contributor to the team’s success. We’re seeking a detail-oriented and motivated professional with at least two years of related experience who thrives in a fast-paced, collaborative environment. In this role, you’ll be hands-on with a wide range of core purchasing functions, including preparing purchase orders, maintaining records, coordinating with vendors, and ensuring timely deliveries. You’ll work closely with the Purchasing Team and Project Managers, while also acting as a reliable point of contact for suppliers and internal teams. This is an opportunity to take ownership, sharpen your skills, and make a meaningful impact on our operations.

Responsibilities

• Compile requests for materials and prepare purchase orders.
• Handle inquiries and maintain accurate purchase records.
• Track incoming orders and drop ships, coordinating with the Warehouse and Accounts Payable.
• Reach out to suppliers and vendors to negotiate pricing and secure the best value.
• Follow up with outside vendors on late or open orders and collect shipment tracking details.
• Collaborate with Project Managers to place material orders.
• Assist team members with projects and tasks as assigned.
• Ensure compliance with company procedures and maintain organized documentation.

Qualifications

• College degree preferred, coursework in accounting, business, or related fields a plus.
• Minimum of 2 years of relevant experience.
• Basic knowledge of finance and accounting principles.
• Strong technology skills (Excel required); experience with purchasing systems or e-billing software is a plus.
• Excellent written and verbal communication skills, with the ability to interact effectively at all levels.
• Exceptional organizational skills and attention to detail, with the ability to multitask and prioritize in a fast-paced environment.
• Customer service mindset with strong problem-solving and negotiation skills.
• Proactive, dependable, and committed to follow-through and teamwork.

Benefits

• Medical, Dental, and Vision Coverage: Comprehensive healthcare benefits to keep you and your family healthy and secure.
• 401k with Matching: Plan for your future with our 401k program, featuring competitive company matching.
• Paid Time Off (Holiday/Vacation/Sick/Personal): Generous PTO to ensure a healthy work-life balance.
• Unlimited Growth Opportunities: Continuous professional growth and development.
• Family-Friendly Company Events & Outings: Regular events and outings to foster team camaraderie, like Warehouse Jam Sessions and Holiday Parties.
• Bagel Thursdays: Weekly treats with Bagel Thursdays at our offices.
• Caring Ownership: Supportive and caring work environment with a focus on employee well-being.

Pay

$60,000.00 - $65,000.00 per year

Schedule

• Full-time, in-person

We are currently only considering candidates who already live within commuting distance of our office. This role is not open to relocation and relocation assistance is not provided.