Purchasing Assistant

Responsibilities

• Order, track, and maintain appropriate inventory levels of parts and accessories to support operational needs.
• Update inventory data accurately in ERP and CRM systems, including MS Dynamics 365.
• Pick and pack internal transfer requests and process related transactions in the ERP system.
• Receive, label, and put away inbound products from vendor orders and internal transfers in a timely and organized manner.
• Verify vendor and internal paperwork for accuracy and post transactions in the ERP system.
• Process purchase orders for requests from multiple departments and send orders to vendors as required.
• Handle internal communication via email, Microsoft Teams, or designated reports to keep stakeholders informed.
• Deliver internal transfers to the appropriate departments as needed.
• Support the parts department with technical research and customer order fulfillment activities.
• Affirmatively participate in the cycle count program and participate in physical inventory counts to ensure inventory accuracy.
• Perform related supply chain and administrative duties as business needs arise.
• Provide general support for material management activities across all departments, including purchasing, shipping, and receiving of parts and accessory inventory.

Requirements

• Experience with purchasing processes, including creating and processing purchase orders.
• Hands-on experience with inventory management, including tracking, receiving, and cycle counting.
• Proficiency with MS Dynamics 365 or similar ERP systems for purchasing, inventory, and transaction processing.
• Proficiency with Microsoft Excel for data entry, reporting, and basic analysis.
• Strong administrative support skills, including documentation, record-keeping, and follow-through.
• Ability to verify and process vendor and internal paperwork accurately.
• Effective communication skills for coordinating with multiple departments via email, Microsoft Teams, and reports.
• Attention to detail and organizational skills for handling multiple orders, transfers, and inventory tasks.

Qualifications

• Experience working in a manufacturing or parts/accessories environment.
• Familiarity with CRM systems for tracking inventory and customer-related information.
• Ability to perform technical research to support parts identification and customer order fulfillment.
• Comfort working in a fast-paced environment with shifting priorities.
• Strong problem-solving skills and a proactive approach to resolving inventory or order issues.

Skills

• Experience with purchasing processes, including creating and processing purchase orders.
• Hands-on experience with inventory management, including tracking, receiving, and cycle counting.
• Proficiency with MS Dynamics 365 or similar ERP systems for purchasing, inventory, and transaction processing.
• Proficiency with Microsoft Excel for data entry, reporting, and basic analysis.
• Strong administrative support skills, including documentation, record-keeping, and follow-through.
• Ability to verify and process vendor and internal paperwork accurately.
• Effective communication skills for coordinating with multiple departments via email, Microsoft Teams, and reports.
• Attention to detail and organizational skills for handling multiple orders, transfers, and inventory tasks.

Benefits

• Medical, dental & vision coverage.
• Critical Illness, Accident, and Hospital coverage.
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available.
• Life Insurance (Voluntary Life & AD&D for the employee and dependents).
• Short and long-term disability coverage.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time Off/Leave (PTO, Vacation or Sick Leave).

Pay and Benefits

The pay range for this position is $31.25 - $33.70/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

About the Role

This is a full-time, in-office position based in a manufacturing environment. The role involves working closely with warehouse, purchasing, and administrative teams, handling physical inventory such as receiving, labeling, and putting away products, as well as picking and packing internal transfers. The workday centers around the use of ERP and CRM systems, including MS Dynamics 365 and Excel, combined with regular communication via email and Microsoft Teams. The environment is structured and process-driven, with a focus on accuracy, safety, and collaboration.