Purchasing Agent - SimplyDwell Homes

Neal Communities is proud to be recognized as the 2026 Top Workplace in Sarasota & Manatee Counties!

About the role

This position plays a critical role in supporting daily operations and driving purchasing departmental results. The role focuses on departmental initiatives while supporting organizational goals.

Responsibilities

• Analyze and audit budgets to ensure plans and communities are consistent.
• Maintain, add, and edit accurate base budgets, and run, distribute, and monitor monthly Job Close and Cost of Product Reports.
• Prepare and issue weekly and monthly Variance Purchase Orders and specialty reports for Lumber, Siding, and Trim, ensuring accuracy and completeness.
• Facilitate prices and quantities in purchasing software as required.
• Administer accurate quantity take-offs and estimates.
• Stay up to date on procurement regulations and best practices, implementing improvements when necessary.
• Identify and negotiate rebate programs with manufacturers and vendors.
• Ensure accurate tracking and timely collection of existing rebate programs for quarterly closings.
• Source, evaluate, and establish relationships with industry manufacturers and trade partners.
• Negotiate pricing and programs with new and existing manufacturers and trade partners.
• Ensure accurate and complete onboarding of new trade partners.
• Monitor inventory, identify any shortages or excesses, and propose appropriate actions.
• Conduct market research to stay informed about industry trends, products, and pricing.
• Evaluate supplier performance and address any issues or concerns related to quality, delivery, or pricing.
• Facilitate trade partner performance feedback and general needs with operations team.
• Collaborate with Purchasing Managers in creating and maintaining Scopes of Work, Bid Sheets, and Community Specifications.
• Track and facilitate Product Approval Lists, resolving any issues or delays.
• Define and document departmental and organizational processes and SOPs.
• Ensure timely and accurate processing of all job starts and related activities.
• Ensure timely and accurate processing of all closings and related activities.
• Exhibit behaviors including excellence and competence, collaboration and innovation, respect, commitment to our community, accountability, and ownership.

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field is preferred.
• Minimum of 3 years of purchasing experience in the home building industry, single and multifamily construction.
• Solid understanding of purchasing best practices.
• Strong negotiation skills with the ability to drive favorable agreements.
• Excellent analytical and problem-solving abilities.
• Exceptional attention to detail and accuracy.
• Excellent communication and interpersonal skills with the ability to work collaboratively in a team environment.
• Proficient in using purchasing software; Newstar and BuildPro experience is preferred.
• MS Office Suite with solid knowledge of MS Excel.
• Valid driver's license and willingness to travel frequently to local community sites and events.

Physical Requirements

• General sedentary work requiring the use of office equipment such as computers, copiers, printers, scanners, and telephones.
• Occasional site visits for scope & specification verification, as well as trade partner meetings.
• Position requires sitting, standing, walking, bending, stooping, grasping, writing, typing, repetitive motions, hearing ability, visual acuity, and climbing stairs on occasion.
• May occasionally lift and/or move up to 25 pounds.

Benefits

• Medical, Dental, Vision, and Prescription Drug Coverage
• Employer Paid Life Insurance
• Supplemental Insurance
• Long & Short-Term Disability Insurance
• 401(K) with Company Matching Contributions
• PTO & Paid Holidays
• Employer Paid ID Theft Protection
• Employee Home Purchase Discount Program
• Tuition Reimbursement Program
• Employee Wellness Program
• Employee Assistance Program (EAP)
• Pet Insurance
• Employee Service Awards
• Vendor Discount Program