Purchasing Agent

About the role

The position serves as a Purchasing Agent for the Logistics Service in a Veteran Affairs Health Care System (VA HCS) and supported catchment area.

Responsibilities

• Utilizes different ordering, reporting procedures, and purchasing methods depending on the type, quantity, dollar value, and urgency of the requirement.
• Provides excellent customer service to medical staff, customers, vendors, and contractors and resolves issues in an expeditious manner to ensure requests and bills are processed in a timely and accurate manner.
• Procures supplies and services to meet the purchase, rental, or lease needs of the organization.
• Conducts open market research for purchases of routine equipment, supplies, and services.
• Utilize Microsoft Office to create, edit and aggregate data necessary for expense tracking and Supply Chain management reporting.
• Serves as the first line of contact for medical staff and customers regarding procured items. Provides clerical support and coordination to approve officials and administrators.
• Performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility.
• Perform other duties as assigned.

Requirements

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Qualifications

IN ORDER TO QUALIFY FOR THIS POSITION AT THE GS-6 LEVEL YOU MUST MEET THE FOLLOWING: You must possess one full year of specialized experience equivalent to the next lower grade level (GS-5) in Federal service, that equipped you with the particular knowledge, skills, and abilities (KSA's) needed to successfully perform the duties of the position and that is typically in or related to this Supply Technician position to be filled. Qualifying experience includes: Applies procurement laws, policies, and guidelines to support purchasing activities for a research program. Utilizes various procurement methods, including purchase cards and contract documentation, to acquire supplies, equipment, and services. Maintains complete documentation for all research-related procurements, including quotes, cost estimates, source lists, invoices, receiving reports, obligation numbers, and scopes of work. Independently reviews and reconciles procurements to ensure fund availability, accurate account charging, and correct cost center and accounting code assignments. Resolves procurement discrepancies such as incorrect, damaged, or incomplete shipments and missing receiving reports. Provides direct procurement support to researchers, ensuring timely acquisition of necessary supplies and equipment. Prepares and distributes year-to-date cost and expenditure reports for the Research Service and investigators. (THIS EXPERIENCE MUST BE SUPPORTED BY YOUR RESUME TO BE CREDITABLE.)

There is no educational substitution at this grade level.

Additional information

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Application of Veterans' Preference

Category rating and selection procedures place those with veteran's preference above non-preference eligibles within each category. Preference eligible applicants that meet the eligibility and qualification requirements and who have a compensable service-connected disability of at least 10 percent are listed in the highest quality category (except when the position being filled is scientific or professional at the GS-09 grade level or higher).