Purchasing Agent

Summary This position serves in the Logistics Service within the VA Health Care System performing work to acquire supplies - services - and construction by purchase - rental - or lease through delivery orders and/or small purchase procedures. This position utilizes knowledge of policies and procedures for delivery orders and small purchases and knowledge of commercial supply sources and common business practices related to sales - prices - discounts - units of measurement - deliveries - stocks - and shipments. Qualifications IN ORDER TO QUALIFY FOR THIS POSITION AT THE GS-6 LEVEL YOU MUST MEET THE FOLLOWING: SPECIALIZED EXPERIENCE: You must possess at least one (1)?full year of specialized experience equivalent to the GS-5 level in the Federal service that equipped you with the particular knowledge - skills - and abilities to perform successfully the duties of a Purchasing Agent - and that is typically in or related to the work of this position. Specialized experience includes: experience performing clerical or assistant duties in support of purchasing and procurement; procuring supplies and services to meet the purchase - rental - or lease needs of an organization; working with medical staff to determine procurement needs and priorities; resolving a variety of shipment - payment - or other discrepancies in support of procurement programs and operations; purchasing various equipment - supplies - and services through the use of a purchase card; and assembling and/or summarizing information from files and documents as required to create reports utilizing automated computerized supply/inventory management systems and Microsoft Office software programs such as MS Word and Excel. (THIS EXPERIENCE MUST BE SUPPORTED BY YOUR RESUME TO BE CREDITABLE.) For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Duties ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties and responsibilities include: Purchasing Support - Conducts purchasing under the micro purchase thresholdreviews and edits purchase requestsresolves issues to ensure requests and bills are processed accurately and in a timely manneridentifies needs or problems and determines corrective actionutilizes federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchasestracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud - waste and abuse based on procurement history and purchase trendsand - Procurement Support - Procures supplies and services to meet the purchase - rental - or lease needs of the organizationdevelops unique selection criteria for each purchasePrepare and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of customers such as inventory management specialists - other service line contacts - and contracting officers as appropriate for the purposes of auditing documents - processing receiving reports - and payments.conducting open market research and sole source small purchases for highly specialized medical items with critical product requirementsand - Administrative Support - Serves as the first line of contact for medical staff and customers in regard to procured itemsdevelops reports and spreadsheets - obtains - organizes - files and retrieves reports for briefing and presentation purposesperforms a variety of receptionist - timekeeping - record keeping and miscellaneous duties in medical facilityPerforms other related duties as assignedWork Schedule: Monday-Friday - 7:00am- 3:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved