Purchasing Agent

Position supports supply chain management and purchasing objectives for Hospitality and Multi-Family residential developments. Reporting to the Senior Director of Procurement, the role works with in-house design teams and consultants to ensure all FF&E is available by construction start dates.

Responsibilities

• Obtain FF&E quotations, warehousing, and installation bids as specified by the approved project budget.
• Negotiate price, lead-time, and payment terms.
• Secure scoped/specified items within budget.
• Perform cost analysis, purchasing, and delivery of all products within an approved budget.
• Manage an effective project purchasing process to ensure timely procurement and delivery.
• Handle multiple complex projects with limited supervision.
• Process requisitions and purchase orders.
• Process deposits, pro-forma invoices, and Net 30 payments by documenting FF&E receipts.
• Manage and issue weekly "Expediting Reports."
• Initiate change orders to purchase orders and generate purchase orders for property-level commitments as part of Capital Purchase Plans and other FF&E projects.
• Coordinate shop drawings, submittals, and finish approvals with designers and manufacturers.
• Resolve vendor disputes.
• Coordinate buyout and deliveries with Project Manager based on renovation/construction schedules.
• Manage project procurement and budget close-out.
• Perform other duties as assigned.

Requirements

• BA or BS preferred.
• At least 3 years of purchasing experience, preferably in the hospitality industry.
• Proficiency in Microsoft Word and Excel; Spitfire a plus.
• Strong oral and written communication skills; presentation skills desirable.
• Exceptional customer service skills and follow-through.
• Ability to manage multiple priorities in a fast-paced environment, work independently, and as part of a team.

Physical Requirements

• Ability to work in a standard office environment.
• Prolonged periods of sitting at a desk and working on a computer (6–8 hours a day).
• Occasional standing and walking throughout the workday.
• Frequent use of fine motor skills for keyboarding, typing, using a mouse or trackpad, writing, and operating office equipment.
• Ability to communicate effectively verbally and in writing.
• Occasionally required to stand, walk, bend, reach, or carry items.
• Ability to lift and/or move 10–25 pounds (e.g., files, office supplies).
• Visual ability to read from a computer screen and printed materials, including close visual focus for extended periods and color differentiation.
• Ability to hear and participate in conversations and meetings, use phone and/or headset.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.