Purchasing Agent

About the role

Phipps Houses, one of the nation's oldest and largest not-for-profit developer/owners of affordable housing, is seeking a Purchasing Agent through its subsidiary, Phipps Houses Services, Inc. The Purchasing Department handles procurement for residential and commercial property management across the organization's multi-faceted real estate operations.

Responsibilities

• Prepare and send out RFP's/RFQ's for all leasing agreements and commodity pricing agreements for PHSI Services
• Manage commodities including toner cartridges, paper, housekeeping supplies, office supplies, general printing, copier/fax, phones and other office equipment, maintenance equipment, storage retrieval, lighting and electrical supplies, coffee supplies and coffee and vending machine equipment
• Conduct vendor research for potential new vendors and maintain the vendor Purchasing database
• Conduct contract terms and dollar value negotiations
• Obtain completed W-9 from new prospective service vendors and submit them to the Director of Purchasing for processing
• Follow up with sites and Area Managers requesting service information, samples, requisitions, and any other information needed
• Answer phone calls and make phone calls, send and receive faxes, work at the computer, as required
• Handle reconciliations of unpaid service invoices, pull and match invoices w/Pos to update pending orders
• Prepare and send Cancellation and Award Letters
• Obtain D&B reports, analyze them, and submit findings to Director of Purchasing
• Research for and solicit new vendors, as well as conduct vendor reference checking
• Respond to and create e-mail correspondence
• Respond to questions from bookkeepers regarding Purchasing issues
• Handle special requests from Purchasing Director as needed
• Prepares purchase orders through a computerized system (Yardi Voyager) and places orders for the purchase of goods and services
• Take on additional or special responsibilities as required, such as processing requests for services, repairs, and products

Qualifications

• B.A. and/or 5 years procurement experience required
• Experience with Yardi preferred
• Must have experience with Microsoft Excel, Word and other Microsoft Office applications
• Good organizational and interpersonal skills
• Must be able to multi-task in a fast-paced environment
• Applicants must be authorized to work for any employer in the U.S. (visa sponsorship not available)

Pay

Salary range: $65,000 - $70,000