Purchasing Agent

ESSENTIAL DUTIES

• Issue purchase orders and ensure the timely procurement of materials, supplies and equipment.
• Cook with vendors to track orders, manage delivery schedules and resolve discrepancies.
• Aid with vendor negotiations to improve pricing, terms and service levels.
• Maintain and monitor remote warehouse inventory levels, as well as reconcile parts and fuel inventories.
• Ensure proper documentation and receipt of goods, including packing slips and invoices.
• Manage vendor and subcontractor contracts, monitor terms and renewals and ensure compliance with project specifications and legal standards.
• Request and maintain certificates of insurance from subcontractors and provide them to rental vendors.
• Aid the bidding team by obtaining quotes and proposals from qualified vendors.
• Collaborate with project managers and supervisors on initial job setup.
• Schedule materials and deliveries based on job timelines and location requirements.
• Track and allocate costs to appropriate jobs and cost centers.
• Aid the accounting team during the month-end process for accruals.
• Create open commitment reports to support project cost forecasting.
• Aid with month-end and year-end closing activities, including journal entries and reconciliations.
• Support internal and external audits by providing required approvals and documentation.
• Identify and implement process improvements to increase efficiency within the department.
• Support operations through maintenance planning and creating work orders.
• Aid with purchase justifications and analyze market trends to identify cost-saving opportunities and make recommendations to leadership.

OTHER DUTIES

• Assist with other office and administrative functions as needed.

Knowledge, Skills, And Abilities:

• Strong business acumen, communication and problem-solving skills.
• Knowledge of procurement practices.
• Strong organizational and planning skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Basic knowledge of accounting principles and inventory management.
• Proficiency in Microsoft Office Suite and have experience with data preparation.
• Experience with ERP systems, such as JD Edwards or Oracle.
• Ability to work collaboratively with internal teams and meet the needs of external parties.

Education & Experience:

• Bachelor's degree in business administration, accounting or a related field, plus two or more years of related experience.

Analysis Of Physical Demands Of Position:

• Intermittent: lifting and carrying up to 25 lbs. (boxes, books, office supplies); climbing, balancing, kneeling, and crawling (retrieving/placing objects from/to shelves, retrieving/filing files); depth perception (walking, driving).
• Occasionally (0 – 1/3 of workday): standing and walking (copy machine, printer, meetings, filing, visit employees’ office); pushing and pulling up to 25 lbs. (closing/opening desk/file cabinet drawers, moving boxes, using dolly/mail cart, opening/closing doors); stooping and crouching (filing/retrieving files).
• Frequently (1/3 – 2/3 of workday): grasping (talking on phone, picking up books/files); color vision (filing, charts/reports, presentations, communication materials).
• Continually (2/3 – 3/3 of workday): sitting (computer/desk work, meetings); reaching (retrieving/placing objects from/to top shelves, filing, desk work); fingering (computer work, calculator, paperwork, writing, keyboarding), speaking and hearing (discussing assignments/projects/ideas/situations, giving/receiving instructions, presentations, meetings, telephone/voicemail, interviewing); seeing (reading, writing computer/desk work, presentations); repetitive motion (typing, work on a calculator, paperwork, writing, keyboarding).

EEO Statement:

• We are an equal opportunity employer and we do not discriminate.