Purchasing Agent

Essential Duties And Responsibilities

• Follows all Safety policies and PPE requirements of the job.
• Verifies nomenclature and specifications of purchase requests from the shop.
• Searhes inventory records in our ERP system or physical warehouse to determine if material on hand is in sufficient quantity.
• Acts on any minimum order quantity level that has been met.
• Consults catalogs, Internet and negotiates with suppliers to obtain the lowest possible price that still meet our required specifications.
• Creates Purchase Order in our ERP system and distributes a copy to supplier.
• Create the necessary reports from the ERP system on items purchased or transferred between departments and/or shops, relative to pricing, deliveries, and inventory levels.
• Confirms accuracy of items being ordered and their related price.
• Resolve any discrepancies with the associates originating the purchase request.
• Communicates with suppliers on expected delivery dates that are being missed to resolve the non-conforming dates.
• Keep the Purchasing Manager updated on the suppliers having delivery issues and the resolutions being considered.
• Work with suppliers on rejected non-confirming supplies, parts or materials as directed by the Purchasing Manager.
• When considering competitive bids, compares prices, specifications, and delivery dates and awards the order(s) to suppliers as directed by the Purchasing Manager.
• Establishes new suppliers in advance of placing an order via New Vendor Approval process.
• Emergency orders from non-approved vendors will be directed by the Purchasing Manager.
• Performs weekly cycle counts as directed by the Purchasing Manager.
• Investigates the root cause of any discrepancies and performs the resolution to remedy the issue.
• Must be cross-functional by working in other areas under the scope of the Purchasing Manager such as: Shipping & Receiving.

Competencies

• Safety and Security – Observes all safety and security procedures; Reports potentially unsafe conditions and/or actions; Uses equipment and materials properly; Safety comes first in all aspects of the job.
• Analytical - Collects and researches data; uses intuition and experience to complement data.
• Continuous Learning - Seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.
• Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; requires minimal supervision; displays understanding of how job relates to others.
• Design - Demonstrates attention to detail.
• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
• Project Management - Coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities.
• Internal Customer Service - Manages difficult or emotional internal customer situations; responds promptly to internal customer needs; solicits internal customer feedback to improve service; responds to requests for service and assistance; meets commitments; Monitors Internal customer satisfaction; develops new approaches to meeting internal customer needs.
• Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
• Coooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.
• Teamwork - Balances team and individual responsibilities; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; able to read and interpret written information.
• Leadership - Exhibits confidence in self and others; inspires and motivates others to perform well; accepts feedback from others; gives appropriate recognition to others.
• Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
• Visionary - Displays passion and optimism performing their functions.
• Business Acumen - Understands business implications of decisions; aligns work with strategic goals.
• Conflict Resolution - Confronts difficult situations; maintains objectivity; keeps emotions under control.
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
• Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values.
• Adaptability - Adapts to changes in the work environment; manages competing demands; able to deal with frequent change, delays, or unexpected events.
• Consultative Selling - Builds rapport and establishes trust; asks questions to discover client business needs; presents solutions that meet customer objectives.
• Achievement Focus - Demonstrates persistence and overcomes obstacles.
• Innovation - Generates suggestions for improving work.
• Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; makes timely decisions.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Quantity - Completes work in timely manner; strives to increase productivity; works quickly.

Qualifications

• One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
• Prior experience working with Microsoft software.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.