Purchasing Agent

Key Responsibilities

• Understand and demonstrate expertise with all current plans and specifications
• Review new products and vendors to identify opportunities for improved quality and cost effectiveness for cost analysis and consideration on future projects or specifications
• Acquire current costing and availability of products under evaluation
• Create standard specifications for review with the team
• Create product specifications with notes regarding the buildability of options for each house plan and community
• Build Projects within New Star utilizing Sales & Take-Offs and Model Subcontracts
• Take full responsibility for bidding, negotiating, and hiring trade contractors to maintain a competitive edge on costs while meeting the company’s standards of quality, reliability, and overall performance of trade contractors and suppliers
• Ensure all project bid lists are completed timely and accurately, including set up to go out, review and comparison of submitted costs, recommendations for awarded trade contractors for committee review, entering of data into NewStar system
• Prepare bid lists and secure bid interest
• Bid negotiation and analysis on base homes and all options
• Compare bids with respect to prices, past performance (quality, ability to work on schedule, proper supervision of their tradesmen), financial stability, or in the case of a trade contractor new to the company, their relationship with other builders
• Prepare direct construction budget for each community and maintain open communication with Site Manager
• Ensure successful subdivision roll out to sales team
• Attend model walks and facilitate consistent communication of design changes
• Manage and maintain Model Subcontracts, process Budget Finals in NewStar for each phase of each Community, and prepare corresponding Budget Summary Reports
• Maintain quarterly contract updates and prepare corresponding Budget Summary Reports
• Validate and eliminate variances to the Direct Construction Budget and authorize preparation of Variance Purchase Orders
• Establish and maintain budgets for all phases of all houses per Community
• Perform cost comparisons and analyses as needed
• Monitor construction schedules and vendor performance to expected results with Site Manager and Customer Care Representatives and initiate corrective action and change process, when required
• Field questions and provide information to construction team, sales team, and trade contractor surrounding the home, specifications, options, bids/PO’s.

What You’ll Bring

• 3 - 5 years of related experience (preferably purchasing experience with a home builder)
• A University degree in Business, Engineering, or Supply Chain Management preferred
• Strong knowledge of and experience with general contract terms and conditions
• Strong communication and negotiation skills
• Previous experience with Newstar and BuildPro preferred
• Demonstrated experience in managing suppliers, vendors and developing ongoing relationships
• Experience in take-offs and estimates
• Broad knowledge of Excel, Word, and Outlook required
• Detail oriented and good with time management
• PREFERABLY looking for Purchasing experience with a home builder
• Excellent at planning and organizing, and multitasking
• Strong analytical and problem-solving skills

What We Offer

• Annual Base Salary Range: $75,000 to $85,000
• Anual Bonus Target (Discretionary): 15%
• Excellent extended medical, dental, and vision benefits beginning day 1
• 401(k) matching, vesting begins day 1
• Career development programs
• Paid Volunteer Hours
• Paid parental leave
• Family planning assistance, including IVF, surrogacy and adoption options
• Wellness and mental health resources
• Pet insurance offering
• A culture based on our values of Passion, Integrity, Community!