Purchasing Agent

Responsibilities

• Manage the end-to-end purchasing cycle, including creating, issuing, and tracking purchase orders for specialized materials and equipment.
• Maintain low-volume inventory by performing regular inventory checks, reconciling stock levels, and coordinating replenishment as needed.
• Communicate with vendors to confirm pricing, lead times, order status, and delivery schedules, ensuring accuracy and preventing delays.
• Review invoices for accuracy, match them to purchase orders, and resolve discrepancies in coordination with accounts payable and relevant internal teams.
• Track incoming shipments, verify deliveries against purchase orders, and update internal systems to maintain real-time inventory accuracy.
• Support internal teams by sourcing materials, obtaining quotes, and ensuring purchasing activities align with production and operational needs.
• Maintain organized purchasing records, vendor files, and documentation to support compliance and audit readiness.
• Avoid cost-control efforts by monitoring pricing trends and identifying opportunities for savings or improved vendor performance.
• Collaborate with leadership to forecast purchasing needs and support long-term planning for specialized materials.
• Use Microsoft Excel and other purchasing tools to track orders, analyze data, and maintain accurate purchasing and inventory records.

Requirements

• Demonstrated experience in purchasing, buying, or procurement, including managing purchase orders and vendor relationships.
• Strong attention to detail and accuracy in a low-volume, high-precision purchasing environment.
• Proficiency with Microsoft Excel for tracking, reporting, and analyzing purchasing and inventory data.
• Excellent communication skills with the ability to manage and maintain effective vendor relationships.
• Ability to prioritize tasks and manage multiple purchasing activities simultaneously in a fast-paced environment.
• Experience with accounts payable processes, invoice matching, or basic financial workflows.
• Familiarity with inventory management practices and working with inventory systems.
• Proven reliability, dependability, and consistency in following purchasing procedures and workflows.
• Strong organizational skills with the ability to maintain accurate records and documentation.

Qualifications

• Experience as a buyer, planner, or purchasing professional in a manufacturing or production-oriented environment.
• Hands-on experience with purchasing software or ERP tools to manage orders and inventory.
• Background in coordinating low-volume, specialized material procurement.
• Ability to work independently with minimal supervision while collaborating effectively with internal teams.
• Comfort with invoice review, discrepancy resolution, and coordination with accounts payable.
• Strong analytical skills to monitor pricing trends and identify cost-saving opportunities.
• Ability to adapt to changing production needs and adjust purchasing plans accordingly.