Purchasing/Accounts Payable/Property Agent

We need to output HTML fragment with sections only if content present. Use

for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. The posting includes Qualifications (first line), Job Goal, Reports to, Essential Functions (list), Additional Responsibilities, Evaluation, Scope Of Work, Pay Scale, Smartphone Required, Application Procedure (but we drop application instructions). Also we need to include sections only when real specific content. We need to parse content: - Qualifications: "High school diploma or the equivalent. Must obtain membership with the Mississippi Association of Governmental Purchasing and Property Agents (MAGPPA). The purchasing agent shall possess a demonstrated aptitude or competence for assigned responsibilities and other such alternatives as the Board may find appropriate and acceptable." - Job Goal: "To ensure efficient and effective purchasing of commodities and/ or services so that each student in the district derives maximum benefit from the expenditure allocations set by the Board." - Reports to: "Chief Financial Officer" - Essential Functions: a long list of duties. Should be a

• list. - Additional Responsibilities: list. - Evaluation: description. - Scope Of Work: "Process and maintain district purchasing, accounts payable and property records." - Pay Scale: description about twelve month agreement, compensation and work year to be established by Superintendent and approved by Board annually, position is "At Will." - Smartphone Required: "Smartphone Required for communication with Chief Financial Officer." - Application Procedure: we drop. We also have "Job Goal" maybe considered "About the role"? Could map Job Goal to About the role. Or we could create About the role section containing Job Goal and Reports to? The instructions: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to map content to these headings where appropriate. We have Qualifications heading: we have qualifications content. Responsibilities: we have Essential Functions and Additional Responsibilities combined maybe as Responsibilities. About the role: could include Job Goal and Reports to. Requirements: maybe same as Qualifications? But we already used Qualifications. Could also include "Must obtain membership..." etc. But we can keep Qualifications. Skills: maybe not explicit; we could omit if no specific skills listed. Benefits: none. Pay: we have Pay Scale content. Schedule: we have twelve month agreement description; could be Schedule. We must not create sections with filler like "not specified". So only include sections where we have real content. Thus sections: - About the role (Job Goal, Reports to) - Responsibilities (Essential Functions + Additional Responsibilities) - Qualifications (the qualifications paragraph) - Pay (Pay Scale) - Schedule (twelve month agreement description) Maybe also include "Smartphone Required" could be part of Requirements or Skills? Could be a Requirement. Could put under Requirements as a bullet. But we already have Qualifications; maybe we add a Requirement section for "Smartphone Required". However the instruction says prefer few substantive sections over many thin ones. Could combine Smartphone Required into Qualifications or Responsibilities? It's a requirement for communication; could be under Qualifications as an additional bullet. But Qualifications currently is a paragraph; we could turn into list? But we must preserve all substantive information; we can keep as paragraph and add a sentence about smartphone required. Better: Keep Qualifications as is, and add a separate Requirements section for "Smartphone Required". But that might be thin. Could incorporate into Qualifications: add sentence "Smartphone required for communication with the Chief Financial Officer." That preserves info. Thus Qualifications section will include the original qualifications plus smartphone requirement. Now Pay section: content about twelve month agreement, compensation established annually, at will. Schedule section: maybe we can incorporate twelve month agreement into Pay? But Pay already mentions twelve month agreement. Actually Pay Scale includes: "This position is based on a twelve month agreement (actual total days worked will be reported on yearly worker agreement). Compensation and work year to be established by the Superintendent and approved by the Board of Trustees on an annual basis. This position is 'At Will.'" So that covers both pay and schedule. So we could just have Pay section and not separate Schedule. The instruction: create Pay/Schedule/Benefits sections only if posting actually states them. It does state twelve month agreement (schedule) and compensation (pay). Could combine into Pay section. We'll keep Pay section covering both. Thus sections: About the role, Responsibilities, Qualifications, Pay. Now we need to format. About the role: include Job Goal and Reports to. Could be two paragraphs or one paragraph with both. Use

  for prose. Responsibilities: combine Essential Functions and Additional Responsibilities into a

  • list. Must preserve all items. Need to list each bullet as separate
  • . The original text includes many sentences separated by periods; we need to split into logical items. We'll preserve each sentence as a list item. Must not lose any detail. Let's extract Essential Functions sentences: - Perform semi-annual and periodic fixed asset/inventory examinations. - Ensures all Integrity year end procedures are completed and ready to roll-over each new year. - Maintain EEF Card Program including maintaining updated records, distributing EEF cards, obtaining signed agreements, training instructional personnel and collecting EEF cards. - Maintains District Procurement and Travel Card Program. - Attend annual MAGPPA conference for continuing education of purchasing agents. - Obtain the Certified Mississippi Purchasing Agent certification. - Initiates contacts with vendors relative to supply and equipment availability, invoices, purchase orders, and contracts. - Obtains and studies comparative prices, quotations, bids, DFA state contracts, and ITS express products lists (EPL). - Purchases by competitive bidding, informal quotations, and negotiations, items of supply and equipment necessary for the operation of the school district. - Studies price trends and market conditions and keeps informed of sources of supply and new product development. - Investigates quantity and quality of commodities purchased. - Prepares all bidding documents, including notices to bidders, instruction to bidders, specifications, and form proposal. - Monitors all purchase requisitions to determine valid vendor, correctness of information, price extensions, coding information, and similar issues. - Enters purchase order data and submits purchase orders to applicable vendor. - Reconciles authorized invoices to requisitions and purchase orders. - Enters invoices including purchase order payments (commodity purchases and etc.) and direct payables (services, utilities, travel vouchers, membership dues and etc.) into the accounting software to produce docket of claims. - Processes checks including ACH direct deposits and mails checks including ACH emails to vendors and employees. - Develops and maintains appropriate records, such as vendors' register, vendor W-9 forms, vendor ACH documents, vendor general liability and workers' compensation insurance, sequential purchase order file, claim dockets, check register, commodity register, bidders' list, paid invoice file to include original authorized requisition, purchase order and invoice, fixed asset/inventory reports, and fixed asset files. - Assumes responsibility for correspondence relating to school district purchasing activities. - Submit advertisements for district to include but not limited to purchasing of commodities and/or services, sixteenth section goods and/or services, sixteenth section leases, depository bids, construction contracts, and personnel positions. - Prepares all tax forms relating to vendors including but not limited to quarterly 1097-BTC and annual 1099-MISC, 1099-INT and 1096's. - Orders and tracks supplies for central office finance staff. - Develop and maintain a Poplarville School District Fixed Asset - Ensure all fixed asset/inventory items are bar coded and properly recorded in the accounting software. - Reconcile monthly all fixed asset/inventory invoices paid to fixed asset/inventory report. - Reconciles all fixed assets at year end. - Maintain perpetual fixed asset/inventory records including purchases and disposals. - Attends annual MASBO conference, accounting software meetings, and applicable meetings for updates and continuing education in processing purchasing, accounts payable, and property records. Additional Responsibilities: - Participates in and completes the approved district Staff Development Program. - Performs such other tasks and assumes such other responsibilities as the immediate supervisor may from time to time assign. - Demonstrates a commitment to professional growth. - Demonstrates effective interpersonal and communication skills. - Maintains appropriate professional appearance. - Demonstrates regular attendance and punctuality. Evaluation: we might not need a separate section; could be omitted as not in headings list. But we could include under Responsibilities? It's not a duty. Could be omitted because not matching headings. The instruction: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text. We have no heading for Evaluation in the allowed list, so we should not create a custom heading. We could incorporate evaluation into Responsibilities? Not appropriate. Better to omit evaluation entirely? But we must preserve ALL substantive information. If we omit evaluation, we lose info. However we could incorporate evaluation into a generic section like "About the role" or "Responsibilities"? Not ideal. The allowed headings are limited; we cannot create new headings like Evaluation. So we must fit evaluation into one of the allowed headings. Perhaps under Responsibilities as a bullet? It's not a responsibility but could be considered part of job expectations. Might be acceptable. Or we could put under Qualifications? Not. Better to add a section "About the role" that includes evaluation? Not. Maybe we can create a section "Requirements" for evaluation? Not. Given constraints, we might need to include evaluation as a paragraph under Responsibilities? The instruction says use
    • for any list of duties/requirements/benefits. Evaluation is not a duty/requirement/benefit; it's about performance evaluation. Could be placed as a

      under Responsibilities? Might be okay. But we must preserve all substantive information. We'll include evaluation as a paragraph after the list under Responsibilities, maybe as a

      . Similarly Scope Of Work: "Process and maintain district purchasing, accounts payable and property records." This is a summary of responsibilities; could be included as a bullet in Responsibilities. Thus we will incorporate Scope Of Work as a bullet. Now we need to ensure we don't repeat content. Let's craft HTML. Structure:

      About the role

      Job Goal: To ensure efficient and effective purchasing of commodities and/or services so that each student in the district derives maximum benefit from the expenditure allocations set by the Board. Reports to: Chief Financial Officer.

      Responsibilities

      • Perform semi-annual and periodic fixed asset/inventory examinations.
      • Ensure all Integrity year end procedures are completed and ready to roll-over each new year.
      • Maintain EEF Card Program including maintaining updated records, distributing EEF cards, obtaining signed agreements, training instructional personnel and collecting EEF cards.
      • Maintain District Procurement and Travel Card Program.
      • Attend annual MAGPPA conference for continuing education of purchasing agents.
      • Obtain the Certified Mississippi Purchasing Agent certification.
      • Initiate contacts with vendors relative to supply and equipment availability, invoices, purchase orders, and contracts.
      • Obtain and study comparative prices, quotations, bids, DFA state contracts, and ITS express products lists (EPL).
      • Purchase by competitive bidding, informal quotations, and negotiations, items of supply and equipment necessary for the operation of the school district.
      • Study price trends and market conditions and keep informed of sources of supply and new product development.
      • Investigate quantity and quality of commodities purchased.
      • Prepare all bidding documents, including notices to bidders, instruction to bidders, specifications, and form proposal.
      • Monitor all purchase requisitions to determine valid vendor, correctness of information, price extensions, coding information, and similar issues.
      • Enter purchase order data and submit purchase orders to applicable vendor.