Purchaser IV

Location: Austin, TX

About the role

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Procurement and Contracting Services is looking for a Purchaser IV to perform highly complex (senior level) purchasing and procurement work involving purchasing and procuring goods and services in accordance with procurement policies, procedures, guides, and state laws.

Responsibilities

• Processes requisitions for term, TXMAS, GPO, funding, spot, and informal solicitation procurements accurately and timely.
• Reviews requisitions for completeness and compliance; assigns requisitions and enters required information in CAPPS Financials.
• Enters requisition buyer comments in CAPPS Financials and keeps them updated.
• Determines the accurate procurement method and works with customers to develop clear specifications.
• Researches vendors for goods and services; develops quality solicitations and distributes them to vendors.
• Receives, screens bids, and prepares accurate bid tabulation; makes award recommendations and awards based on best value.
• Ensures procurement files are complete and compliant using applicable checklists; issues quality POs with accurate information in CAPPS Financials.
• May process requisitions for formal solicitations up to $100K, contract amendments, and contract renewals.
• Uploads complete procurement files to SharePoint and/or SCOR within required timelines; responds to quality reviews or audits promptly.
• Monitors and achieves compliance with PALTS timelines using the requisition status report and PO volume targets using the PO Metrics report.
• Provides customer service excellence in alignment with PCS Core Customer Service Principles: Be responsive, set clear expectations, be transparent, courteous, consistent, resourceful, embrace complaints, and pursue continuous improvement.
• Provides guidance to customers and purchasers regarding purchasing policies and procedures; collaborates with warehouse, accounting, and agency staff on PO issues.
• Responds to all communication formats within required timelines.
• Participates in procurement-related workgroups, events, and special projects; supports agency’s disaster response, recovery, and Business Continuity Plan activation.
• Completes agency-required training, CTCD continuing education, and renewal within required timelines.
• Enters leave and certifies time in CAPPS within required timelines; attends "In Office" required days (at least three days per work week).
• May be required to work overtime during the busy procurement season (March through August).
• May provide procurement training to purchasers.

Requirements

• Graduation from high school or equivalent.
• A minimum of 2 years of purchasing, procurement, or contract management experience.
• Must obtain Certified Texas Contract Developer (CTCD) certification within 6 months of hire; CTCD preferred.

Skills

• Advanced knowledge of state and federal laws and regulations governing state purchasing.
• Advanced knowledge of purchasing and procurement methods, procedures, and state procurement principles.
• Advanced knowledge of assigned commodities, products on the open market, and supply sources.
• Proficient skill in using computers and applicable software.
• Proficient skill in problem-solving, including asking appropriate questions and identifying resources.
• Ability to logically assemble and evaluate information; maintain required record-keeping systems.
• Ability to communicate clearly, both verbally and in writing.
• Ability to schedule, prioritize, monitor, and complete multiple assignments timely.
• Ability to work effectively independently and as part of a team.
• Ability to act logically and appropriately based on well-thought-out analysis of situations or problems.
• Ability to work in a fast-paced environment; strong attention to detail.

Benefits

Our comprehensive benefits package includes:

• 100% paid employee health insurance for full-time eligible employees.
• A defined benefit pension plan.
• Generous time off benefits.
• Numerous opportunities for career advancement.

Explore more details on the Benefits of Working at HHS webpage.

Pay

Salary Range: $4,020.33 - $4,930.00 per month.

Schedule

• Full-time, non-exempt position.
• Day shift (First).
• Required to come into the office at least three days per work week; telework availability subject to agency policy.