Pupil Personnel Services Administrative Assistant

Responsibilities

• Answer phone, direct calls, take messages, schedule appointments and relay general information as necessary to community members, school staff and representatives from public and private entities
• Analyze and classify material for filing and maintain general office files
• Perform word processing tasks as assigned, including writing letters, creating meeting invitations, developing student forms and managing spreadsheets and databases
• Process all paperwork related to special education students entering and leaving the district
• Duplicate and distribute special education meeting invitations, evaluation reports and IEPs according to the required timelines
• Maintain and update confidential student records including all records for out of district students and students receiving Medicaid
• Learn and serve as a resource for special education staff who require assistance
• Maintain Aspen database for active, withdrawn and referred special education students
• Maintain databases for all Medicaid eligible students
• Serve as liaison between UMASS Medical (Medicaid) and the school district
• Maintain confidentiality at all times
• Interact with families and staff in a courteous and professional manner
• Perform other administrative duties as requested by the Director of Pupil Personnel Services