Publishing Office and Project Coordinator

PRIMARY DUTIES

• Covers printing activities such as getting printer quote requests for review and approval and scheduling delivery to the warehouse.
• Maintains cordial, professional relationships with vendors, including local, national, and international printers and Massachusetts-based warehouse.
• Organizes and maintains all publishing files; digital and print.
• Identifies updates for all reprints, including edits to the copyright page and other corrections, and coordinates scheduling and input of updates with the graphic designer.
• Verifies the accuracy of printer invoices and coordinates with the finance department as directed by supervisor.
• Uploads print files to printers.
• Registers new books with the United States Copyright Office and procures bar codes and Library of Congress control numbers (LCCNs) for all publications; ensures that sample copies of all new books are sent to the Copyright Office and the Library of Congress.
• Registers bibliographic information for new retail products with Bowker Identifier Services; keeps information on all titles up to date; purchases and assigns ISBNs as needed.
• Maintains the publications database to track information relevant to print jobs; keeps the information up to date and easily retrievable.
• Maintains library of all in-print CRS publications.
• Conducts research and thinks creatively to provide options for efficient, economical, and effective printing, packaging, and shipping needs for all products.
• Supports all aspects of author acquisition.
• Routinely reviews backlist titles for necessary updates.
• Confirms all submitted writing is original or includes correct citations and permissions.

• KNOWLEDGE, SKILLS, & ABILITIES REQUIRED

  • Preferred bachelor’s degree in English, journalism, or a related field; 2-year degree or high school with 3 years of related experience and demonstrated ability to meet position requirements.
  • Preferred experience in proofreading or ability to learn to proofread.
  • Proficiency with applying the principles of style guides, such as The Chicago Manual of Style, to different types of writing.
  • Excellent written and verbal communication skills; effective listening, ability to receive and apply feedback.
  • Strong computer processing skills, especially G-Suite and Microsoft 365.
  • Consistently demonstrates attention to detail to prevent errors, focus on role responsibility and time-management skills.
  • Ability to effectively coordinate multiple projects simultaneously and prioritize work to meet project due dates.
  • Ability to perform effectively as a team player in a highly collaborative work environment.
  • Prompt, regular, and reliable attendance.
  • Communicate effectively with editors, writers, and other staff to ensure documents meet all company guidelines.
  • Respect and value diversity; represent CRS positively and professionally in interactions with clients.
  • Must be able to work and thrive in an open suite, highly collaborative environment.
  • Can communicate with respect and authority for a range of purposes, including but not limited to communicating with peers and non-peers, promoting a healthy organizational culture.
  • Disposition is consistently professional, cooperative, and collegial as evidenced by workplace maturity, composure, perspective, transparency, reliability, integrity, and trustworthiness.
  • Caring for and commitment to the mission, vision, and direction of CRS.
  • Flexible and able to adapt to a changing, sometimes rapidly, environment.
  • Strong work ethic and ability to complete tasks responsibly and accurately.

    PHYSICAL REQUIREMENTS

    • Able to use a computer or phone for up to 8 hours per day with breaks and lunch.
    • Lift up to 30 lbs. on occasion.
    • Must be able to show proof of COVID-19 primary vaccinations or submit a medical or religious exemption.