Publishing Coordinator, UD Press

Major Responsibilities

• Marketing: Assist in crafting and executing marketing the Press’s annual marketing strategy; manage multiple calendars; execute web and social media promotion; meet deadlines for advertisements; award applications, and conference materials and displays; identify and pursue additional marketing and publicity opportunities; travel to academic and professional conferences as a representative of the Press to staff exhibit booths, liaise with authors and prospective authors, and sell books.
• Editorial: Assist in editorial review of manuscripts, including vetting images and permissions; prepare and perform final manuscript transmittals to production; triage proposals and manuscript submissions and consult with the Director on responses; write rejection letters to authors; coordinate the review process, including finding and soliciting external readers, sending out manuscripts for review, and processing honorarium payments for readers; manage production of open access (OA) publications, including uploading assets to the Press’s OA publishing platform; edit and organize assets; populate the platform with explanatory text and metadata; edit Open Educational Resources (OERs) in support of the Library’s Open and Affordable Teaching Materials grant initiative.
• Metadata/Administration: Serve as a liaison with the Press’s publishing partner on marketing- and metadata-related issues, including conference displays and advertisements, maintenance of the UD Press subsite on the partner’s website, and ensuring integrity of data in the Press’s title management database; manage administrative operations, including maintaining press records tracking manuscripts from submission to production; work with the Director to manage all book records in the title management database, including creating metadata for press titles and tracking incoming reviews; organize press editorial board meetings; take, transcribe, and disseminate meeting minutes; assist with evaluating and updating press procedures and documentation; serve as a member of relevant Library, Museums and Press committees and working groups, as needed; provide functional supervision to student and part-time employees; abide by Press Code of Conduct.

Qualifications

• Bachelor’s degree in English, marketing/communications, or related field, with two years of related experience with print and web-based marketing, or an equivalent combination of education and experience.
• Strong organizational skills and attention to detail.
• Strong writing and editing skills.
• Able to communicate effectively and diplomatically with colleagues and scholars of all levels.
• Aptitude with social media and digital platforms, ability to learn digital tools quickly.
• Able to meet deadlines, prioritize, and work on multiple projects simultaneously.
• Able to work effectively both independently and collaboratively, demonstrating initiative, problem-solving skills, and accountability.
• Commitment to fostering a diverse educational environment and workplace and an ability to work effectively with a diverse faculty, staff, and student population.
• Strong copyediting skills, familiarity with style guides (CMOS preferred), and a firm grasp of rules of grammar and style, preferred.
• Experience working for a publisher or for an academic journal and/or interest in a career in scholarly publishing, preferred.
• Experience working in WordPress and desktop design software (e.g., InDesign, Adobe Photoshop), preferred.