Publications Coordinator

The American Society for Surgery of the Hand (ASSH) is a prestigious, professional medical society with a membership of more than 5,500 surgeons and healthcare professionals. ASSH advances the science and practice of hand and upper extremity surgery through education, research, and advocacy on behalf of patients and practitioners. The society provides educational opportunities, fosters research grants, and delivers hand surgery to underserved communities worldwide.

About the role

The Publications Coordinator is a key member of a five-person communications team, providing essential support for ASSH’s two medical journals, which are central to the organization’s mission. This role involves managing article submissions, author communications, social media, and special projects as directed by department leadership. The position reports to the Editorial Manager.

Responsibilities

• Journal Operations & Editorial Support
  • Process new and revised manuscript submissions daily
  • Track delinquent manuscripts and follow up with authors as needed
  • Serve as back-up to the Editorial Manager across all journal workflows
  • Support journal editors and editorial board members as needed
  • Manage Journal Club listings and coordinate Journal Club activities
  • Assist staff with retrieving published articles and figures
• Communications & Marketing
  • Create and distribute monthly and bi-monthly Table of Contents emails when new journal issues are released
  • Develop and send journal-related marketing emails
  • Manage and maintain social media accounts for both ASSH journals (X, Facebook, Instagram)
  • Manage journal mailboxes and provide timely customer support to authors, reviewers, and members
  • Write weekly stories for the Journal section of the ASSH member newsletter
  • Update the ASSH website with current journal information as needed
• Publications & Administrative Support
  • Process and ship textbook orders from the ASSH warehouse, including physical handling and lifting of materials
  • Provide support on book production projects, including gathering author documents and organizing images and chapter drafts
  • Contribute to the overall mission of the Communications/Publications department
  • Assist with special projects assigned by department leadership

Requirements

• Bachelor's degree in Publishing, Communications, Journalism, English, or a related field
• 1–3 years of relevant experience in publishing, communications, or editorial support
• Demonstrated project management experience
• Social media management experience (X, Facebook, Instagram)
• Ability to work both independently and collaboratively in a team environment
• Ability to manage multiple priorities and meet deadlines independently
• Professional demeanor when interacting with surgeons and staff
• Strong editing and proofreading skills
• Excellent written and verbal communication skills
• High attention to detail and exceptional organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Schedule

Hybrid – 2 days per week in office on Tuesdays and Wednesdays (Chicago, IL). Occasional travel may be required for training sessions, meetings, or conferences within the U.S., estimated up to 5% per year.

Pay

Salary range: $45,000 - $48,000

Benefits

• Comprehensive medical, dental, and vision coverage
• 401(k) retirement plan with an annual employer contribution of 10%
• 41-46 days of annual PTO, including holidays, vacation, sick leave, and personal leave
• Paid parental leave for new parents
• $150 monthly home office/technology expense reimbursement
• Life and disability insurance