Public Safety Parking & Fleet Administrative Assistant

About the role

The Public Safety Parking & Fleet Administrative Assistant coordinates and supports the University’s parking enforcement program and fleet management operations. This role oversees vehicle registration for students and staff, administers parking permits, and ensures consistent enforcement of university parking policies and regulations. The position manages the University’s fleet program, including vehicle inventory, distribution, tracking, and recordkeeping to ensure proper utilization, compliance, and maintenance coordination.

Responsibilities

• Data entry of vehicle registrations and issuance of parking decals.
• This includes identifying vehicle owners of citations, monitoring citations for appeals process, preparing citations for adjudication, data entry of all billed citations, and all filing/history needs of this process.
• Management of fleet vehicles, certified drivers, billing and related tasks.
• Aid with Clery compliance administrative tasks.
• Conduct analysis and develop reports related to department activities.
• Attentiveness to fire security and safety hazards, taking corrective measures or documenting for repair through the work order system.
• Operate the University phone system in a professional and polite manner.
• Issue temporary vehicle registrations.
• Work with the Premisys access control system.
• Must adhere to the rules of confidentiality.
• Assist with management of University access control system.
• Program card readers with time zones/schedules.
• Work with campus departments, including Frederick campus, regarding door access needs.
• Complete other administrative tasks as assigned.

Requirements

• High school diploma or equivalent.
• (Associates degree preferred).
• Good communications skills required.
• Advanced computer knowledge.
• Good human relations skills required.
• Ability to work with and resolve stressful and challenging situations.
• Successful passing of a background check.

Qualifications

• Strong organizational, multitasking, and problem-solving skills are essential.
• Preferable to have experience with Microsoft Office Suite, Adobe, and Canva.

Skills

• Proficient in Microsoft Office Suite.
• Adobe and Canva proficiency.

Benefits

Tuition remission.

Pay

$15.00-$16.50/hour (compensation depends on experience, education, and knowledge)

Schedule

Part-Time (20 hours per week)