Public Records & Records Management Analyst

State of Washington – Clark County – Vancouver, WA
Full Time - Permanent
Salary: $4,300.00 - $5,779.00 Monthly

About the role

The Washington State School for the Blind (WSSB) empowers blind and low vision individuals to reach their full potential. We provide programs and services across a diverse continuum, including residential options at our Vancouver campus, outreach services in local schools and communities, specialized technology and resources through our Ogden Resource Center, and training for parents, educators, and service providers. Our core values are student-centered, equity, accessibility, relationships, and continuous improvement.

The Public Records & Records Management Analyst serves as the Agency’s primary resource for public records requests and records management. This role ensures compliance with state laws, agency standards, and best practices for transparency, accessibility, and information governance.

Responsibilities

• Serve as the Agency’s primary point of contact for all public records requests.
• Assist requestors in defining the scope of requested records and provide guidance throughout the process.
• Work with staff to identify records responsive to requests.
• Review records and redact information exempt from disclosure in accordance with legal requirements.
• Provide responsive records to requestors and maintain documentation related to each request following retention requirements.
• Review and process public records requests efficiently and consistently.
• Assist in developing public disclosure guidelines, procedures, and staff training.
• Review records retention and essential records schedules to ensure compliance with legal requirements and state/agency standards.
• Manage manual and electronic systems for records retention, disposition, transfer, and storage.
• Design and develop electronic forms, including layout, screens, and required data elements.
• Analyze workflows and processes to determine automation opportunities and audit requirements.
• Maintain forms repositories and associated web links as needed.
• Provide consultation and determinations for discovery records requests and union records requests.
• Conduct records management workshops and assist in developing instructional materials.
• Review and analyze potential applications of electronic, automated, micrographics, and imaging technologies.
• Assist in feasibility assessments for converting information to alternative formats.

Requirements

Desirable Qualifications:

• A bachelor’s degree in business administration, public administration, accounting, legal studies, or a related field and two years of experience in forms management, records management, and/or public records; OR a combination of related education and relevant experience.

• Excellent communication and organizational skills.
• Effective time management skills.
• Ability to work effectively with diverse groups.
• Ability to consistently and securely manage confidential and highly sensitive information at all times.
• Customer service oriented.
• Ability and willingness to work as a team and independently as tasks require.

Benefits

The following benefits are available for full-time employees expected to work more than six months. Actual benefits may vary by appointment type or work schedule.

• Insurance Benefits: Medical (including vision), dental, and basic life insurance. Multiple medical plans with affordable monthly premiums. Eligibility to enroll in a medical flexible spending account. Coverage by basic life and long-term disability insurance, with options to purchase additional coverage. Washington Wellness program supports workplace wellness. Dependent care assistance for child or elder care expenses. Auto, boat, home, and renter insurance available through payroll deduction. Washington State Employee Assistance Program promotes health and well-being.
• Retirement and Deferred Compensation: Membership in the Washington Public Employees' Retirement System (PERS) with two employer-contributed retirement program options. Participation in the Deferred Compensation Program (DCP), a supplemental retirement savings program.
• Social Security and Medicare: Coverage under federal Social Security and Medicare systems.
• Public Service Loan Forgiveness: Eligibility for student loan forgiveness under the Public Service Loan Forgiveness Program.
• Holidays: Paid holidays and one paid personal holiday per calendar year. Additional personal leave days may apply for union members. Full-time employees qualify for holiday compensation if employed before the holiday and in pay status for at least 80 nonovertime hours during the month of the holiday. Part-time employees qualify on a pro-rata basis.
• Sick Leave: Full-time employees earn eight hours of sick leave per month. Overtime-eligible employees earn a proportionate amount based on hours in pay status. Overtime-exempt employees earn sick leave based on full-time equivalency.