Public Lands Office Technician - Part Time

About the role

The Public Lands Department is seeking a part-time Office Technician to support the Planning and Landscape Architecture Division. This position averages 28 hours per week and is non-benefitted.

Responsibilities

• Greeting visitors and answering phone calls
• Handling service requests and inquiries regarding Salt Lake City Public Lands
• Aiding with pavilion and athletic field reservations
• Sorting and distributing mail
• Redirecting calls to the appropriate department and personnel
• Transcribing meeting minutes
• Answering email inquiries
• Supporting the Planning and Design Division with administrative tasks such as data entry, report formatting, procurement tasks, proofing documents, collecting signatures, and ordering supplies
• Preparing correspondence, technical reports, and summary data
• Presenting reports to professional and managerial staff
• Interpreting and relaying departmental policies to the public and employees
• Processing applications, bids, and requests for services
• Maintaining records and tracking systems
• Performing other related technical duties and special projects as assigned

Requirements

• Bilingual in English/Spanish preferred
• Graduation from high school or equivalency and four years’ work experience as a secretary or in a related clerical position
• Experience and training in records management, research, data entry, and retrieval from computer terminals
• Proficiency in using computers for filing systems, word processing, and spreadsheets
• Ability to type 60 wpm net and/or proficient in the use of computers for specified tasks
• Knowledge of divisional operations, departmental procedures, and systems
• Good research and mathematical skills
• Ability to prioritize tasks and develop and manage automated filing systems
• Ability to travel between office and other worksites or locations when necessary

Qualifications

• Education and experience may be substituted one for the other on a year-for-year basis
• Ability to operate various standard office equipment and other specified technical equipment
• Well-organized, meticulous, and able to prioritize tasks
• Good interpersonal skills and ability to communicate effectively with the public and employees

Skills

• Excellent communication skills
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite
• Ability to handle multiple tasks simultaneously
• Attention to detail

Benefits

No benefits provided.

Pay

$19 - $29 per hour

Schedule

Part-time, averaging 28 hours per week, year-round.