PART TIME OFFICE ASSISTANT - PUBLIC WORKS

Summary Description

The City of San Marcos welcomes qualified applications for the position of Part Time Office Assistant in the Public Works Department. Applications due by: July 28, 2026, 4:00pm Interviews: August 7, 2026

Representative Duties

• Process vendor invoices and supporting documentation for payment in accordance with City policies and procedures
• Verify invoice information for accuracy and completeness; communicate with vendors and City staff to resolve discrepancies as needed
• Maintain invoice logs, financial records, and other administrative
• Organize and maintain electronic and paper files in accordance with the City’s Records Retention Policy
• Prepare, edit, and format correspondence, reports, spreadsheets, and other documents using Microsoft Office applications
• Enter and maintain data in various City software systems and generate reports as assigned
• Answer and direct telephone calls, monitor department email inboxes, and respond to routine inquires from staff, vendors, and the public
• Make copies, scan documents, and distribute departmental correspondence and reports
• Aid with records research, document retrieval, and filing
• Provide administrative support for departmental projects, meetings, and special assignments
• Perform other related duties as required

Qualifications

• Knowledge of: Microsoft Office Suite, including Word, Excel, Outlook, and Teams; modern office methods and practices; filing systems; records management; customer service principles; office equipment including copiers, scanners, and multi-function printers; basic bookkeeping and accounts payable principles.
• Ability To Operate standard office equipment; accurately enter and maintain data; understand and carry out oral and written instructions; communicate effectively both verbally and in writing; organize and prioritize multiple assignments; maintain accurate records and files; exercise sound judgment; establish and maintain effective working relationships with City employees, vendors, contractors, and members of the public; maintain confidentiality; demonstrate an awareness and appreciation of the cultural diversity of the community.