Public Health Administrator 1

Job Details

Duration: 8 months. Location: Nashville, Tennessee 37243 (Hybrid).

About the Role

Under general supervision, is responsible for regulatory board administrative work of average difficulty and performs related work as required.

Distinguishing Features: An employee in this class handles moderately complex activities for a regulatory board necessary for the execution of statutes and mandates licensing processes.

Key Responsibilities

• Reviews licensure/application, permits, and certifications for status, completeness, accuracy, and eligibility requirements based on policy, procedures, and law; makes a recommendation to accept or reject the application and forwards the recommendation to a supervisor for approval.
• Makes determinations on requests for reciprocity and renewal, per policy, procedures, and law.
• Evaluates licensing certificates, registration, or other statements of authority for completeness, accuracy, and eligibility requirements; ensures licenses and reports are completed accurately and that mandates and pronouncements are implemented as assigned.
• Issues licenses, certificates, registration, or other statements of authority to practice in an occupation or profession.
• Matches payments made to the cashier’s office with the appropriate licensee’s record; may process expenditure reports.
• Enters and/or revises data from multiple sources into a database; may post or adjust payments on a licensee’s record in the computer system.
• Maintains and processes license payment records and accounts for fees, including refunds and returned checks; prepares reports for submission to the board; coordinates the collection and preparation of reports.
• Handles complaints and explains policies, procedures, and laws to applicants, members of the public, board and commission members, operating departments, and other entities; responds to applicant inquiries about licenses; supplies requested information, records, or reports; provides information to other states or professional organizations; may notify applicants of examination scores and ensure notification of passage or failure.
• Examines the status of cases using established computer databases.
• Coordinates meetings for pertinent boards or commissions; schedules competency examinations, ensuring testing dates, times, and locations are set for test administrators; notifies applicants of examination details; prepares meeting facilities; may monitor applicants during examinations and notify them of passage or failure.
• Relates findings to appropriate personnel (e.g., supervisor, director, or attorney) regarding case status; discusses critical deviations from standard policies and procedures with a supervisor; discusses report‑preparation issues with a supervisor; collects expenditure reports and may gather reports from inspectors, investigators, and auditors.
• May monitor or review the status of case investigations of individuals practicing pertinent occupations and professions; may monitor applicants during examinations.