Public Health Administrator 1

About the role

Position: Public Health Administrator 1. Duration: 10/12/2026 - 06/30/2027. Location: Nashville, Tennessee. Under general supervision, the role performs regulatory board administrative work of average difficulty, including licensing processes, application review, payment processing, data entry, record maintenance, complaint handling, meeting coordination, and communication with supervisors and external entities.

Responsibilities

• Handles moderately complex activities for a regulatory board necessary for the execution of statutes and mandates licensing processes.
• Reviews licensure/applications, permits, and certifications for status, completeness, accuracy, and eligibility requirements based on policy, procedures, and law.
• Makes recommendations to accept or reject applications in accordance with pertinent laws, rules, and regulations, and forwards recommendations to supervisor for approval.
• Makes determinations on requests for reciprocity and renewal per policy, procedures, and law.
• Evaluates licensing certificates, registration, or other statements of authority for completeness, accuracy, and eligibility requirements.
• Ensures licenses and reports are completed accurately.
• Ensures mandates and pronouncements are implemented as assigned.
• Issues licenses, certificates, registration, or other statements of authority to practice in an occupation or profession.
• Matches payments made to the cashier’s office with appropriate licensee records.
• May process expenditure reports.
• Enters and/or revises data from multiple sources into databases; may post or adjust payments on licensee records in computer systems.
• Maintains and processes license payment records and accounts for fees, including refunds and returned checks.
• Prepares reports for submission to the board; maintains license payment records; coordinates collection and preparation of reports.
• Handles complaints and explains policies, procedures, and laws to applicants, members of the public, board and commission members, operating departments, and other entities.
• Responds to applicant inquiries about licenses; supplies requested information, records, or reports.
• Provides information to other states or professional organizations surveying for data such as number of licensees or cost of a license.
• May notify applicants of passing or failing examination scores; ensures applicants are notified of passage or failure.
• Examines the status of cases from established computer databases.
• Coordinates meetings for pertinent boards or commissions.
• Coordinates scheduling of requisite competency examinations; ensures testing dates, time, and place are set for test administrators.
• Ensures notification of date, time, and place of applicant examinations or interviews; notifies applicants accordingly.
• Prepares meeting facilities; may monitor applicants during examinations and notify them of passage or failure.
• Relates findings to appropriate personnel (supervisor, director, attorney) regarding case status.
• Discusses critical deviations from standard policies and procedures with a supervisor.
• Discusses issues concerning report preparation with a supervisor.
• Collects expenditure reports; may collect reports from inspectors, investigators, and auditors.
• May monitor or review the status of case investigations of individuals practicing pertinent occupations and professions.
• May monitor applicants during examinations.