PT Payroll Specialist

Southwest Virginia Community College (SWCC) offers career-training programs in numerous technical, industrial, and medical fields at a reasonable cost, including tuition waivers for certain eligible students. Located in Richlands, Virginia, SWCC provides associate degrees in business, education, general studies, liberal arts, science, and career-focused programs such as Nursing, Radiography, and Administration of Justice.

About the role

This part-time position partners with the Payroll Coordinator to ensure accurate and timely payroll processing for biweekly, adjunct faculty, college work-study, and full-time payrolls. Thorough training through the state and the Payroll Coordinator will be provided.

Responsibilities

• Compile and input all necessary data from source documents and update employee records for payroll processing.
• Reconcile payroll and fringe benefit reporting.
• Prepare part-time wage reports and the 1500-hour report.
• Perform quarterly payroll reconciliation.
• Ensure compliance with federal and state payroll regulations and institutional policies.
• Support internal and external audits by providing required documentation.
• Maintain compliance with Fair Labor Standards Act (FLSA) and wage/hour laws.
• Assist with year-end payroll processes.
• Other duties as assigned.

Requirements

• Ability to maintain confidentiality of employee payroll and personnel records.
• Knowledge of basic bookkeeping/accounting principles and State and Federal tax laws as they relate to payroll.
• Ability to analyze discrepancies and interpret payroll data.
• Exceptional attention to detail and accuracy.
• Ability to meet strict payroll deadlines and manage competing priorities.
• Proficiency in utilizing highly technical and automated payroll systems.
• Strong problem-solving and organizational skills.
• Excellent computer skills, including proficiency in Microsoft Word and Excel.
• Ability to communicate effectively and work collaboratively with others.
• High school diploma required, supplemented by basic bookkeeping/accounting courses and computer classes. An equivalent combination of training and experience may substitute.

Preferred Qualifications

• Payroll experience in a higher education setting.
• Payroll experience in a state employment setting.
• Experience with ERP/payroll systems (e.g., Banner, PeopleSoft, or similar).

Schedule

Monday through Friday, 7:45 AM to 4:30 PM, up to 29 hours per week.

Pay

$16.83 per hour.

Some travel may be required. This position is not eligible for telework.