PSM COORDINATOR

To organize and maintain the Process Safety Management (PSM) program for Pilgrim's ammonia refrigeration systems. Has ownership of all aspects of the PSM/RMP process and will work closely with all site personnel and leadership to ensure site compliance with OSHA and EPA requirements as well as adherence to all company and site policies and procedures.

General Skills

• Basic math skills
• Effective communication
• Reading and comprehension
• Computer knowledge
• Able to learn APSM web-based management program
• Able to work in Excel, Word, and PowerPoint
• Able to learn SAP CMMS (beneficial)
• AutoCAD (beneficial)
• Office/Program Management skills
• File organization – able to manage records accurately
• Maintain Bulletin Board PSM information
• Manage flow of PSM documentation between Refrigeration management/Operators/Corporate PSM Manager/Upper Management
• Set up monthly PSM meetings with Refrigeration Management and operators/technicians

Responsibilities

• Maintain APSM data ensuring all information is up to date, including folders and information for all PSM program elements, action items, and records.
• Manage all file system records for applicable program elements (e.g., PM records, B-109 records, MOC records, Incident Investigation records, Employee Participation records, Training records).
• Maintain Bulletin Boards with current PSM/refrigeration information, incident reports, and other relevant PSM/refrigeration department information.
• Schedule and participate in monthly refrigeration department PSM meetings to review open action items, B-109 inspections, SOP refresher training, MOC project updates, and incident reports.
• Participate in corporate-facilitated PSM information conference calls; prepare to deliver one such meeting with support from the corporate PSM manager.
• Prepare the quarterly status report by updating all open recommendation tracking sheets with refrigeration management.
• Schedule and participate in Quarterly PSM Review meetings.
• Participate in 3-year Compliance Audits and 5-year Process Hazard Analysis; maintain open recommendation tracking forms.
• Work with third-party and Corporate PSM Manager to coordinate and complete the 5-year Mechanical Integrity Inspection.
• Participate in all government inspections (OSHA’s NEP, PQV, and EPA’s RMP inspections); assist with gathering requested records and program guidelines.
• Complete training within the first year of hire: PSM/RMP course (outside company), Hazmat certified (8-hour minimum), APSM Incident Command system (optional), SAP, AutoCAD (optional).

Employee Participation

• Ensure hourly employees are involved in the development and review of Process Safety Information.
• Ensure hourly employees are involved during the PHA and Compliance Audit processes.
• Maintain PSM team meeting minutes and post them at least monthly.
• Work with Safety Management to develop/provide information for annual PSM training of all site personnel.
• Maintain up-to-date PSM-related activities on the maintenance bulletin boards.
• Utilize PAC-14 or develop other training to review monthly with all refrigeration operators/technicians.

Process Safety Information

• Ensure refrigeration staff review P&IDs annually and review all valves for accurate valve tags; maintain documentation in APSM.
• Ensure refrigeration staff cycle ammonia valves annually.
• Ensure B-109 inspections are completed annually for each piece of equipment; maintain documentation in APSM.
• Update inventory calculations, equipment list, and valve list for the site with assistance from the refrigeration supervisor; maintain documentation in APSM.

Process Hazard Analysis (PHA)

• Work with the Corporate PSM Manager to verify that the PHA revalidation is completed on time and includes all required personnel.
• Coordinate the logistics of the PHA.
• Participate on the PHA revalidation team.
• Ensure the PHA report is reviewed and signed off by each refrigeration operator/technician.
• Maintain the status of open recommendations and have operators review after each monthly/quarterly meeting.

Standard Operating Procedures (SOP)

• Maintain electronic versions of SOPs in APSM.
• Ensure operators check and verify the SOP associated with each valve group/equipment; maintain documentation in APSM.
• Develop a training schedule to retrain each operator on all SOPs at least every three years.
• Ensure management certifies that the SOPs are current and accurate annually.

Training

• Maintain all training records for each operator in APSM.
• Develop a schedule to ensure continual on-the-job training for each operator (work with refrigeration supervisor).
• Ensure all newly hired operators follow the training guidelines established in the corporate training guideline.
• Maintain records of training for each new operator on all SOPs/MIPs (Initial Training) in APSM.
• Ensure staff retrain each operator at least every three years on all SOPs/MIPs (refresher); maintain documentation in APSM.
• Maintain records for the annual consultation with each operator to review their training needs using the corporate “Annual Consultation” template; maintain documentation in APSM.
• Ensure safety/medical has the following for each operator: annual PFT, annual fit test, annual medical evaluation, respirator use training, LOTO, fall protection, hot work/welding, confined space, forklift (where applicable), hazard communication, 24-hour Hazmat technician level for new hires, and 8-hour Hazmat refresher annually (maintains the Training Matrix in APSM).

Contractors

• Obtain and maintain welding certificates for all outside contractors performing work on the Ammonia system in each MOC project file.
• Maintain welding examination reports for all work performed on the Ammonia system.
• Maintain qualification documents for any contractor working on or around the Ammonia system (if not already provided in the ISN site).
• Obtain and maintain any state licenses required for all outside contractors performing work on the Ammonia System in each MOC project file.

Pre-Startup Safety Review (PSSR)

• Schedule and lead the Pre-Startup Safety Review walk-through team before startup of any new/altered equipment.
• Verify all walk-through team members sign off on the PSSR paperwork before equipment startup.
• Maintain PSSR records for all projects where required (MOCs).
• Track outstanding issues from each PSSR until resolved.

Mechanical Integrity

• Maintain the B-109s (yearly inspections) and findings in APSM.
• Maintain the status of open recommendations from the 5-year MI inspection.
• Assist the refrigeration supervisor in maintaining PMs for weekly, monthly, semi-annual, and annual PMs for all equipment (compressors, condensers, evaporators, heat exchangers, vessels, and associated equipment).
• Maintain vibration analysis of each compressor, oil analysis, oil consumption logs, and SRV 5-year replacement schedule with due dates.
• Ensure a Certificate of Analysis is obtained before each Ammonia delivery and maintain it in a file.

Hot Work Policy

• Ensure Hot Work Permits (HWP) used for work on the Ammonia system are kept with the MOC paperwork.
• Ensure fire extinguisher training records exist for those performing fire watch duties.

Management of Change (MOC)

• Maintain the MOC log for each MOC required.
• Complete the MOC paperwork for the site and verify all approval signatures are on file before work starts.
• Ensure operators have received training for each change requiring an MOC; maintain records of training.
• Assist the refrigeration supervisor in updating necessary information required by each MOC (P&ID revision, equipment list update, SOP creation/revision, ammonia inventory calculation update, material and energy balance update, PM procedures update, PHA development/tracking if required).

Incident Investigation

• Act as the point of contact for all Ammonia Refrigeration Incident Investigations; verify appropriate team members are involved and discover the true root cause.
• Maintain the Incident Investigation log for each incident.
• Create meeting minutes for all Incident Investigation team meetings and distribute to team members and corporate PSM manager.
• Maintain odor complaint forms and files.
• Track the status of open recommendations from the Incident Investigation form and distribute to team members.
• Ensure each Incident Investigation form is signed by appropriate team members and includes a Close-Out form.

Emergency Response and Planning

• Maintain a list of emergency responders with the safety department.
• Ensure Hazmat training records are maintained up-to-date for all refrigeration personnel.
• Work with the refrigeration supervisor/safety manager to ensure PMs are in place for checking Hazmat suits, regulators, and equipment (monthly), personal respirators (monthly), and Level A suits (annually, pressure test).

Compliance Audits

• Work with the Corporate PSM Manager to verify the Compliance Audit is completed on time and includes all required personnel.
• Coordinate the logistics of the audit.
• Participate on the 3-year compliance audit team.
• Maintain the tracking status of open Compliance Audit recommendations.
• Work with the refrigeration supervisor to correct audit deficiencies.
• Post Compliance Audit recommendations for review by operators; have them sign off on the review.

Risk Management Plan (RMP)

• Maintain an up-to-date PSM Team member list and Organizational Chart (post on bulletin boards).
• Verify the Emergency Contact is listed correctly at all times.
• Verify the Responsibilities List is up-to-date and reviewed with all required personnel