Proposals Coordinator

About the role

Vista is the world’s leading global business aviation company, providing worldwide business flight services through its network of subsidiaries and a team of over 4,000 experts. A global group headquartered in Dubai, Vista integrates a unique portfolio of companies to offer asset-free services covering all key aspects of business aviation, including guaranteed and on-demand global flight coverage, subscription and membership solutions, and trading and management services.

As Proposals Coordinator, you’ll report directly to the Proposals Manager based in the UK and support VistaJet’s global sales team with a focus on the US.

Responsibilities

• Prepare tailored sales proposals for the global Program Sales team, including accurately calculating and checking prices and financial comparisons before they are sent out.
• Prepare presentations and other sales collateral for the Program Sales team, ensuring a consistent and elevated design aesthetic is maintained.
• Liaise with the Proposals Manager to prioritize proposals across multiple time zones and within the Proposals team.
• Collaborate with Sales Vice Presidents to tailor proposals and ensure all sent proposals are followed up on.
• Assist with RFPs and corporate tenders, working closely with Sales Vice Presidents and across multiple departments to tailor responses.
• Regularly review all templates in the proposals library to ensure they remain current and fit for purpose.
• Maintain an up-to-date and accurate live log of all proposals prepared for the Program Sales team.
• Conduct analytical projects focusing on proposal conversions and regional trends.
• Provide ad-hoc team support and research assignments.

Requirements

• Excellent attention to detail, solid written and verbal communication skills, and a sound grasp of numbers.
• Ability to quickly learn and adapt to the pace of a high-growth team.
• Experience using InDesign or similar design applications.
• Experience using Salesforce or similar CRM systems.
• Excellent numeracy skills and good Microsoft Excel skills.
• Exceptional eye for detail and ability to prepare collateral tailored to every prospect while maintaining absolute accuracy.
• Design experience is preferred but not essential.
• Knowledge of the business aviation industry is preferred but not essential.
• A team player driven to succeed and keep pace with a fast-moving sales team.

Pay

Salary for this position is $68,000 plus a $2,500 bonus.