Proposal Writer/ Proposal Specialist

About the role

This role is ideal for a proposal professional who enjoys turning technical information into clear, persuasive, visually polished submissions and who is comfortable working directly with local technical leaders in a fast-paced AEC consulting environment. The position may be based in SOCOTEC's New York City or Boston office locations, with the expectation that the selected candidate works in-office four days per week and may work remotely up to one day per week. Because this role supports highly visual qualifications packages and RFP/RFQ responses, advanced proficiency with Adobe InDesign is required.

What You Will Do

• Lead and coordinate proposals, qualifications packages, letters of interest, and interview materials for private-sector, public-sector, municipal, institutional, and contractor-led opportunities.
• Review RFP/RFQ requirements, develop compliance outlines, identify required forms and attachments, and manage proposal schedules from kickoff through submission.
• Write, edit, and tailor technical narratives, project approaches, resumes, project descriptions, firm profiles, cover letters, and service line qualifications.
• Build and format proposal packages in Adobe InDesign, ensuring documents are accurate, attractive, brand-aligned, and easy for evaluators to review.
• Work with technical leaders to gather scope, fee, staffing, project experience, differentiators, and local market insight.
• Support and developing familiarity with local municipalities, state agencies, institutional clients, procurement requirements, and regional competitors.
• Coordinate internal reviews with technical, legal, finance, and leadership stakeholders to produce complete, compliant, and on-time submissions.
• Provide quality control for proposal content prepared by others, including compliance checks, formatting, proofreading, and consistency review.
• Maintain and update reusable proposal content, resumes, project sheets, templates, graphics, and client/project information in Deltek Vantagepoint and shared content libraries.
• Participate in daily proposal team check-ins and help prioritize competing deadlines across multiple active pursuits.

What Will Make You Successful

• You can quickly understand technical AEC services and translate them into persuasive, client-focused proposal language.
• You are highly organized, deadline-oriented, and able to manage multiple assignments without losing accuracy or compliance details.
• You have strong layout judgment and can produce clean, professional InDesign documents without heavy oversight.
• You are comfortable working in person with principals and project teams, asking good questions, and moving assignments forward.
• You understand that successful proposals require both responsive writing and disciplined production.

Qualifications

• 1 to 4 years of experience in proposal writing, proposal coordination, marketing, business development, or qualifications preparation, preferably in the architecture, engineering, construction, environmental, infrastructure, or consulting industries.
• Significant hands-on proficiency with Adobe InDesign, including document layout, master pages, paragraph/character styles, tables, image placement, and final production of polished proposal documents.
• Strong writing, editing, proofreading, organization, and deadline-management skills.
• Experience developing RFP/RFQ responses, qualifications packages, resumes, project sheets, and/or technical marketing content.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to work in-office four days per week.

Preferred Qualifications

• Experience with AEC public-sector procurement, especially Florida municipalities, state agencies, universities, school districts, transportation agencies, or other institutional clients.
• Experience with Deltek Vantagepoint, Vision, or another AEC CRM/project database.
• Familiarity with Adobe Illustrator, Photoshop, Acrobat, SharePoint, or proposal automation/content management tools.
• Bachelor's degree in marketing, communications, English, journalism, architecture, engineering, construction management, or a related field; equivalent directly relevant experience may also be considered.
• APMP, SMPS, CPSM, or similar professional involvement is a plus.

Pay

$70,000-85,000

Schedule

Full-Time, four days per week in-office and up to one day per week remote.

Benefits

SOCOTEC offers a comprehensive benefits package that includes medical, dental, and vision coverage; 401(k); paid vacation; holidays; and opportunities for professional development.