Proposal Specialist

About the role

The Proposals Specialist is responsible for managing the end-to-end process of creating, reviewing, and delivering high-quality proposals and bid documents that align with organizational standards and client requirements. This role ensures accuracy, compliance, and timely submission of proposals, while collaborating with cross-functional teams to gather information, develop compelling content, and maintain consistency in messaging and branding.

Responsibilities

• Review customer’s Terms and Conditions whereas interfacing with legal and commercial departments to determine what’s acceptable and how to drive a negotiation for the non-acceptable ones
• Work on costs roll-up after gathering inputs from several stakeholders (internal and external) and simulate different strategies to support the commercial and upper management teams to take structured business decisions
• Support the pricing strategy to apply headquarters and business targets as well as understand the market and its trends
• Report to the Commercial Operations Manager and interface with the different members of the department as well as a members of cross-functional teams
• Carefully coordinate and manage the proposal development process from initiation to submission (follow-up the creation of market opportunities and tenders in CRM – Customer Relationship Management tool, organize the Go/No Go Reviews and Tender Kick-off meetings, manage the tender life using a R&L tool as applicable, ensure all stakeholders provide their deliverables in time to compose the Submission package)
• Gather and synthesize information from internal stakeholders to create accurate and persuasive proposal content
• Ensure proposals comply with client requirements, company standards, and legal/regulatory guidelines (that involves close relationship and reviews with engineering, project and product management teams, Operations stakeholders as well as legal and compliance departments)
• Maintain and update proposal templates, boilerplate content, and branding guidelines
• Collaborate with subject matter experts to develop technical and commercial sections of proposals
• Review and edit proposals for clarity, accuracy, and consistency in tone and format
• Track proposal deadlines and deliverables to ensure timely submission (active participation on Key Account Management reviews)
• Support continuous improvement by analyzing proposal outcomes and implementing best practices (including post mortem analysis for lost tenders)
• Maintain a repository of past proposals and reference materials for future use

Requirements

• Bachelor's degree in engineering, business or a related field from an accredited university or college
• 5+ years of experience in tender/bids, business development and/or commercial responsibility, ideally in rail market and/or OEM suppliers
• Master’s degree in engineering or business administration is preferred
• Capacities/skills: Communication, Impact and influencing, strategic thinking, self-starter, negotiating skills, international experience, results oriented
• Knowledge on Customer Relationship Management tools (e.g. Salesforce)

Qualifications

• Bachelor's degree in engineering, business or a related field from an accredited university or college
• 5+ years of experience in tender/bids, business development and/or commercial responsibility, ideally in rail market and/or OEM suppliers
• Master’s degree in engineering or business administration is preferred
• Capacities/skills: Communication, Impact and influencing, strategic thinking, self-starter, negotiating skills, international experience, results oriented
• Knowledge on Customer Relationship Management tools (e.g. Salesforce)