Proposal Specialist

Position Summary

The Marketing Proposal Specialist will work with A/Z’s various groups to lead the development of technical proposal content. Duties may include but are not limited to:

• Supporting the development of comprehensive responses to Requests for Qualifications (RFQs), Requests for Proposals (RFPs), and other client-based deliverables in conjunction with Marketing and other internal departments.
• Coinciding with Marketing and other internal departments.
• Coordinating, gathering, and assembling the individual elements of RFQ, RFP, etc. responses from team members.
• Excellent communication with internal team members and external entities in-person and via phone / email.
• Reviewing, editing, and proofing technical documentation for grammar, consistency, accuracy, readability, etc.
• Interviewing internal team members regarding past work history to support resume development.
• Maintaining an excellent working knowledge of the Microsoft Office suite and related software.
• Developing and maintaining a strong knowledge of Filemaker and Adobe Creative Suite (InDesign, Acrobat, Illustrator, and Photoshop).
• Support printing, trimming / binding, assembly of pre-qualifications, proposals, and presentations.
• Maintaining flexibility to support proposal deadlines including occasional weekend and after-hour requirements.
• Supporting various physical requirements such as lifting a minimum of 20 lbs. and motion to include sitting, lifting, squatting, bending, kneeling, and reaching.

Qualifications

• Must have a minimum of three years consistently working in proposal development.
• Effective management of multiple ongoing assignments / deadlines.
• Willingness to take direction from multiple parties, incorporating constructive feedback throughout the proposal development process.
• Commitment to taking ownership of proposal deliverables and supporting department peers in their assignments.
• Proficient with computers specifically using Windows operating systems.
• Must be proficient in MS Word, Excel, and PowerPoint.
• Existing knowledge of Adobe Creative Suite is a plus.
• Knowledge of construction industry and terminology is a plus.
• Willingness and desire to quickly become proficient with all necessary software.