Proposal Specialist

About the role

The preferred location for this position is Roseville, CA. However, we are open to candidates who would be able to commute to one of Teichert Construction’s regional offices (Lincoln, Woodland, Stockton, Fresno, Pleasanton, or Monterey).

Responsibilities

• Analyzes and interprets Requests for Information (RFIs), Requests for Qualifications (RFQs), and Requests for Proposal (RFPs) to identify requirements for the proposal submittal.
• Captures and creates assigned proposal components as part of the overall proposal effort and ensures all required information is accurate and in compliance.
• Aids in coordinating proposal schedule milestones (section due dates, reviews, production, etc.) with the overall pursuit schedule, which is developed by the Proposal Manager.
• Prepares responsive, compelling, high-quality collaborative delivery proposals and qualifications packages utilizing marketing-related software programs including Adobe InDesign, Open Asset, Microsoft Word, and Adobe Acrobat.
• Maintains positive working relationships with internal and external customers.
• Produces proposal writings to support one-voice methodology, under manager supervision.
• Aids in developing deliverables, including graphics that support strategic message.
• Supports proposal color reviews including managing the collection, assembly, and distribution of draft materials, participating in reviews of draft documents, and incorporation and distribution of comments to the team.
• Aids in quality control of final printed and electronic copies of proposal packages.
• Coordinates with internal staff and external teaming partners to provide materials requested in RFPs (Requests for Proposals) and RFQs (Requests for Qualifications).
• Aids in creating and revising key personnel resumes, project descriptions, and other requested non-technical proposal materials.
• Proofreads, edits, and formats written material.
• Aids in proposal production in-house (print, assemble and bind).
• Aids in creating presentations for alternate procurement interviews using PowerPoint, Adobe InDesign and/or Adobe Acrobat.
• Between pursuits, contributes to the development of marketing collateral to support proposal efforts by obtaining and incorporating ongoing project information into marketing database including updated staff resumes, project descriptions, project photos, technical narratives, and other pertinent proposal information.
• Updates and maintains proposal information in CRM database (Cosential) and DAM database (OpenAsset).
• Supports the public procurement business development team, attends milestone events, and project ribbon cutting ceremonies, assists in coordinating client appreciation gifts/events, takes meeting minutes/action items and follows up for meetings as required.

Qualifications

• Bachelor’s degree in Marketing, Business Administration, English, Communications, or related field preferred.
• Minimum of 3+ years of experience in proposal writing in the construction, engineering or architectural industries, or equivalent combination of technical training and related experience.
• Successful completion of pre-employment drug, alcohol, and background investigation.
• Valid Driver’s License.
• Understanding of desktop publishing, presentation and other marketing-related software, especially Adobe CC, including InDesign, Illustrator and Photoshop, Microsoft Office Suite, Outlook, SharePoint, video conference/sharing and other marketing-related applications.
• Strong understanding of the construction industry, particularly in engineering/infrastructure/heavy construction preferred.
• Ability to create and use graphics to enhance written content and presentations.
• Functions effectively as part of a team with excellent communication skills.
• Ability to be proactive in the data collection process and identify areas needing additional support early in the process.
• Experience with Progressive Design Build, design-build and/or CMGC proposals is a plus.
• Strong writing experience including ability to constructively create written content using technical information that is provided by others.
• Ability to work on multiple deadlines in a fast-paced environment.
• Ability to coordinate and collaborate with executives, engineers, multiple project managers, JV partners, estimators, legal, outside consultants and stakeholders to secure information for various writing assignments.
• Understanding of proposal production process and schedules.
• Commitment to high quality work and a strong attention to detail.
• Strong emotional intelligence and focus on client satisfaction and appreciation.
• Self-motivated with ability to work well with professionals from various backgrounds.
• Occasional overnight travel.
• Ability to preserve confidential and proprietary information and successfully avoid conflicts-of-interest.

Pay

Base Salary Range: $77,500.00 - $108,500.00

Schedule

Typical office environment with adequate temperatures and lighting, low levels of noise. Base Salary Range: $77,500.00 - $108,500.00