Proposal Specialist

Job Responsibilities

• Implement, administer, and improve the proposal process under the direction of the Director of Proposals.
• Support the preparation and submission of proposals by managing timelines, tracking deliverables, and ensuring compliance with solicitation requirements.
• Format and prepare Word documents with highly advanced formatting and following detailed procedures.
• Aid in the development and maintenance of proposal schedules, outlines, compliance matrices, communications, and plans.
• Maintain the organization of proposal SharePoint sites for each proposal.
• Participate in the continuous improvement of Growth Team processes, including tracking systems, recordkeeping, search systems, and content resources.
• Cover coordination and participation in meetings and status calls.
• Support the efforts of team members, including internal staff, corporate partners, consultants, and vendors, to prepare proposal inputs.
• Maintain content resources such as resumes and past performance libraries.
• Conduct quality checks to ensure compliance and alignment with solicitation instructions, content plans, review feedback, and corporate standards.
• Catch and correct all errors prior to submission.
• Aid in integrating win strategies, themes, and discriminators into proposals as guided by the Proposal Manager and Capture Manager.
• Prepare materials for and assist in color reviews, ensuring feedback is documented and incorporated effectively.
• Participate in reviews, quality assurance, and providing feedback.
• Support the production, reproduction, and preparation of final submissions.
• Implement strong configuration management procedures to ensure quality submissions.
• Aid in coordinating the development of presentations, meetings, discussions, and proposal revisions.
• Help document lessons learned and contribute to process improvement initiatives for future proposal development efforts.

Requirements

• Advanced skills in Microsoft Word, including independent troubleshooting of the problems that come up in a collaborative editing environment, and advanced use of styles, multi-numbering, TOCs, and other helpful features.
• Bachelor’s Degree in business, communications, or a related field, or equivalent professional experience.
• 2 or more years of experience supporting the development of compliant, competitive proposals for Federal Government contracts.
• Familiarity with the Federal Procurement process and the Federal Acquisition Regulation (FAR).
• Proficiency in the MS Office Suite (Outlook, Excel, PowerPoint), Adobe Acrobat, and collaboration portals such as MS Teams and SharePoint.
• Strong organizational and multitasking skills, with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Attention to detail and a high level of accuracy.
• Willingness to learn advanced AI techniques.
• Willingness to learn about DIFZ’s advanced scientific lines of business.

Desired Skills

• Experience with Health IT, Agile Software Development, Systems Development Lifecycle (SDLC), Public Health, or Business Consulting proposals.
• Familiarity with proposal development for HHS (i.e., NIH, CDC, FDA, and/or CMS).
• APMP® Foundation certification or training.
• Knowledge of Shipley proposal development methods.
• Understanding of 508 compliance for electronic documents.