Proposal Specialist

Key Responsibilities

• Career coordination of federal proposal planning, development, production, and submission.
• Review solicitations, amendments, and evaluation criteria to ensure proposal compliance.
• Develop proposal schedules, compliance matrices, outlines, responsibility matrices, and production plans.
• Lead proposal activities, including kickoff meetings, status meetings, color team reviews, document production, electronic submissions, and final delivery.
• Prepare and coordinate SF330 submissions, including resumes, project descriptions, organizational charts, specialized experience, capacity information, and other required documentation.
• Support proposals across a broad range of federal services, including environmental, engineering, architecture, planning, facility condition assessment, environmental compliance, resilience, cultural resources, natural resources, and related disciplines.
• Partner with program leadership, capture managers, business development, account managers, and technical teams to support capture planning, pursuit strategies, win themes, executive summaries, and competitive positioning.
• Conduct client, competitor, and market research to support capture planning, SWOT analyses, gap assessments, and strategic pursuits.
• Collaborate with technical staff, project managers, contracts, pricing, legal, executives, teaming partners, and subcontractors to collect, organize, and integrate proposal content and required documentation.
• Maintain proposal libraries, resumes, project descriptions, boilerplate content, opportunity tracking systems, and knowledge management resources while supporting continuous improvement of proposal processes and templates.
• Support post-submission activities, including amendments, clarification requests, best-and-final offers, task order responses, interviews, presentations, conferences, client events, and other federal business development and marketing initiatives.

Required Qualifications

• Bachelor's degree in Marketing, Communications, Journalism, English, Business, or a related field; equivalent experience may be considered in lieu of a degree.
• Minimum of 3 years of experience supporting federal proposals within the architecture, engineering, environmental consulting, or professional services industry.
• Experience preparing SF330 Architect-Engineer qualifications packages and responding to federal RFQs, RFPs, task orders, and similar procurement opportunities.
• Working knowledge of federal procurement processes, solicitation requirements, and proposal compliance.
• Excellent written, editing, proofreading, and verbal communication skills.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a deadline-driven environment.
• Proficiency with Microsoft Office Suite and Adobe InDesign or comparable desktop publishing software.

Preferred Qualifications

• Experience supporting Department of Defense and civilian federal agency pursuits.
• Knowledge of FAR-based procurements, qualifications-based selection (QBS), and Architect-Engineer contracting.
• Experience supporting proposals for environmental consulting, engineering, planning, or architecture services.
• Familiarity with CRM systems, proposal management software, opportunity tracking databases, and technical interview presentations.

Pay and Benefits

Pay Range: Various Locations in ME, VA-$70,800.00 - $102,700.00 Annually
Locations in MN, OH, VT, & Various CA, ME, NY, VA Areas-$78,700.00 - $114,100.00 Annually
Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave.

Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.