Proposal Specialist

Job Responsibilities

• Gather and evaluate content from preconstruction, business development and marketing teams and systems to ensure thorough and consistent data in proposals work.
• Execute regularly scheduled updates to materials, including resumes, experience and data sheets, to ensure accuracy.
• Support updates to charts, tables and business development materials.
• Affiliate in proposal production efforts such as print and assembling binder covers and spines.
• Work on a fun, fast-paced proposals team, while multi-tasking to meet tight deadlines.

Skills

• Proficiency in Adobe Creative Suite (InDesign) & Microsoft Office (PowerPoint).
• Basic understanding of, or experience with, databases and CRM systems.
• Project management skills; able to plan, achieve, and evaluate results as a member of the proposal team and/or on your own.
• Excellent communication skills and ability to offer input and feedback to team members.
• Excellent time management skills and ability to prioritize workload.
• Proactive mindset with a willingness to learn and grow as the proposals team grows.
• Ability to anticipate needs and take initiative in supporting proposal efforts.
• Ability to collaborate with Business Development Managers, Project Executives, Preconstruction Leaders, Project Managers, Marketing and relevant consultants in the proposal process.
• Must be a self-starter with the ability to manage multiple priorities/tasks and possess strong organizational skills.
• Effective project management, communication, writing and computer skills are essential.

Qualifications

• Associate’s or Bachelor’s Degree in Brand Communications, Marketing, Business Writing or related major or equivalent professional experience.
• Minimum of two (2) years of professional experience in similar or related role is required.
• Experience with SharePoint and other file-sharing systems.
• Basic knowledge of CRM systems and similar databases.