Proposal Specialist

Title: Proposal Specialist Reporting to: Office Director or Head of Marketing and Communications Overview Of Role A Proposal Specialist has advanced experience in marketing within the A/E/C industry. Responsible for the creation, editing, and preparation of proposals and responses, creating marketing material, and tracking client projects and opportunities in the Company’s CRM database. Will take initiative, research client opportunities and coordinate client meetings with technical staff or an office leader. A Proposal will assist the various office leadership in business development facilitation activities and marketing planning/strategy specifically relating to proposal submittals. Essential Functions Leads the effort on professional and client-focused marketing materials, including presentations, capability statements, and proposal responses Marketing database entry / CRM management for office locationOversight of marketing content/drafting and/or editing. May prepare qualifications and proposal submittals using Adobe InDesign software according to brand guidelinesPrepares client correspondenceAttends various client events and meetingsResearch client opportunities for consideration and prioritization by the office leaderClient tracking and researchContributes to office marketing planning/strategy and facilitates implementationCollecting and organizing representative matters, client lists, and industry/geographic experience.Conducting research and compiling information regarding existing and prospective clients, competitor activity, and industry or market trends to aid in the development of marketing plans, presentations, and proposals.Prepare brochures and capability statements using Adobe InDesign software according to brand guidelines Author/draft content for qualifications, proposals, brochures, and capability statementsMarket research of potential new clients and project opportunitiesMaintenance of contract/prospect tracking systems and project databaseInput and implementation of marketing planAttend networking functions as appropriateAttendance at pre-submittal meetings when necessary Participate in marketing meetings with other Company marketing membersOther duties as assigned Adds to team effort by accomplishing other duties as assigned. The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results. Bachelor’s Degree in Marketing, Business, or related Technical Field 5-7+ years of marketing experience with emphasis on proposal writingProficient in Microsoft Office and Adobe Creative SuitesExcellent communication and time management skillsExcellent writing and proofreading abilityAttention to detailA/E/C experienceDemonstrates leadership qualitiesProfessional, represents the RLB brand Physical Requirements And Working Conditions Indoor office environment. May require work on site location when necessary.Equipment used includes computers and standard office machines. Essential physical tasks include: the ability to work on a computer and the ability to answer and speak on a telephone.