Proposal Specialist

Roles & Responsibilities

• Leadership & Marketing Alignment
• Embody Pfluger’s core values.
• Consistently demonstrate the principles of Do What’s Right, Build Synergy, Make a Difference, and Never Settle in all professional activities.
• Serve as a firm-wide RFQ lead.
• Maintain awareness of active pursuits and project phases to ensure information is accurate and current.
• Manage and optimize RFQ workflows, balancing team workloads and ensuring timely and effective execution of marketing initiatives.
• Business Development & Client Engagement
• Lead and oversee the creation of Requests for Qualification (RFQs).
• Review and interpret submission requirements to ensure alignment with brand messaging, high-quality content, and visually compelling presentations.
• Support interview preparation and strategy for business development teams, ensuring compelling and effective client presentations that are aligned with brand messaging and overall market strategy.
• Champion data entry and maintenance of the firm’s client relationship management (CRM) system to support business development initiatives.
• Content Strategy & Quality Control
• Ensure consistency, clarity, and alignment across all proposal materials, including team resumes, project sheets, narratives, and supporting technical documentation.
• Serve as chief editor for RFQ content, reviewing and refining all proposal components to maintain high-quality writing, accuracy, and brand cohesion.
• Gather and validate information from internal teams to ensure accuracy and strengthen narrative quality.
• Translate complex concepts into clear, persuasive content tailored to client priorities and the target audience.
• Maintain and continually refine a library of standard proposal content, including resumes, project descriptions, and boilerplate materials to support efficient, high-quality proposal development.
• Collaborate on key marketing publications when proposal content intersects with broader messaging, including strategic storytelling around projects, people, and firm culture.
• Market Research & Innovation
• Understand trends, client priorities, and evolving industry expectations that inform proposal strategy and positioning.
• Stay informed on industry best practices in pursuit strategy and proposal development and incorporate innovative approaches into RFQ workflows.

Experience & Qualifications

• Alignment with Pfluger’s purpose of “inspiring people to create a more meaningful human experience,” with a commitment to continuous learning and improvement.
• Demonstrated experience leading RFQ development, including managing workflows, coordinating teams, and producing high-quality writing.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills, with the ability to collaborate effectively and guide project teams.
• Exceptional editing skills with experience shaping and refining brand messaging and content.
• Working knowledge of CRM systems.
• A proactive and creative mindset with a passion for storytelling and marketing.
• Proficiency in Adobe Creative Suite and Microsoft Office products.
• In depth experience of Adobe InDesign is required.
• Bachelor’s degree in English, Communications, Business, Marketing, or a related field or equivalent experience.
• Minimum of five years of relevant experience writing proposals or working in a similar proposal development or technical writing role.

Location

The Proposal Specialist must be prepared to commute 3 days per week to one of Pfluger’s local offices (Austin, Corpus Christi, Dallas, Houston, or San Antonio).