Proposal Specialist

About the role

Owens Realty Services is a full-service commercial brokerage, investment, management, maintenance, housekeeping and environmental services company established in 1990. We manage sophisticated real estate investment portfolios, residential complexes, government buildings, educational facilities, corporate campuses, and family entertainment parks. We affiliate with significant industry associations to stay at the forefront of management models, marketing strategies, maintenance techniques, and industry product lines. We integrate industry best practices to deliver the highest quality of service.

Responsibilities

• Write, edit, and format proposal responses, qualifications packages, and technical documents for RFPs/RFQs.
• Develop and refine content such as project descriptions, resumes, cover letters, key differentiators, and capability statements.
• Ensure accuracy, clarity, and compliance through thorough proofreading and editing.
• Collaborate with internal stakeholders to gather needed information and maintain proposal content libraries.
• Aid in managing timelines and delivering polished, professional proposal packages.
• Use Adobe InDesign to format proposals, collateral, and branded templates.
• Support layout design, graphics updates, and light visual editing using Adobe Creative Suite applications.
• Prepare visually polished documents and marketing materials.

Qualifications

• Bachelor’s degree in Marketing, Communications, Journalism, English, Business, or related field (or equivalent experience).
• 2–5 years of experience in marketing, proposal development, communications, or a related field.
• Exceptional writing, editing, and proofreading skills with strong attention to detail.
• Experience contributing to technical writing or proposal-related content.
• Proficiency with Adobe InDesign and familiarity with Adobe Creative Suite (Photoshop, Illustrator).
• Strong organizational skills and ability to manage multiple deadlines independently.
• Ability to collaborate with internal teams and communicate professionally.

Preferred Skills

• Familiarity with CRM or proposal management tools.
• Experience in a professional services, facilities, real estate or construction environment.