Proposal Specialist

About the role

Mckee Utility Contractors is hiring a Proposal Specialist to support the development, coordination, and submission of high-quality proposals, statements of qualifications, and interview materials for construction opportunities.

Responsibilities

• Lead and coordinate proposal efforts from kickoff through final submission.
• Review RFQs, RFPs, CSPs, and bid documents to identify requirements, deadlines, evaluation criteria, and compliance items.
• Develop proposal outlines, compliance matrices, schedules, and responsibility assignments.
• Write, edit, and organize proposal content, including project approaches, resumes, experience summaries, safety narratives, quality control plans, and company qualifications.
• Work closely with executives, project managers, estimators, operations, safety, and business development teams to gather technical information.
• Support alternate delivery pursuits, including CMAR, Design-Build, Progressive Design-Build, and other qualifications-based selection processes.
• Aid in Competitive Sealed Proposal responses, including technical proposal development, value-added narratives, and best-value selection materials.
• Maintain and update proposal resources, including resumes, project sheets, boilerplate language, certifications, licenses, and company statistics.
• Cookgraphics, charts, schedules, org charts, and other visual elements used in proposals and presentations.
• Ensure proposals are accurate, complete, visually consistent, and submitted on time.
• Support interview preparation, presentation development, and pursuit strategy meetings.
• Track proposal outcomes, lessons learned, and client feedback to improve future submissions.
• CooCooordinate with graphic designers and other stakeholders to ensure visual consistency and quality.
• Coordinate graphics, charts, schedules, org charts, and other visual elements used in proposals and presentations.
• Ensure proposals are accurate, complete, visually consistent, and submitted on time.
• Support interview preparation, presentation development, and pursuit strategy meetings.
• Track proposal outcomes, lessons learned, and client feedback to improve future submissions.

Qualifications

• 3+ years of experience in proposal coordination, marketing, or business development within the construction, engineering, utilities, or infrastructure industry.
• Experience preparing proposals for public and private construction projects.
• Familiarity with alternate delivery methods such as CMAR, Design-Build, and Progressive Design-Build preferred.
• Experience with Competitive Sealed Proposals and best-value procurement processes strongly preferred.
• Strong writing, editing, proofreading, and document organization skills.
• Ability to manage multiple deadlines and coordinate input from several departments.
• Strong attention to detail and understanding of proposal compliance requirements.
• Experience with Adobe InDesign, Illustrator, Photoshop, Canva, or similar design software.
• Knowledge of construction terminology, project delivery methods, and quality processes is preferred.

Core Competencies

• Strong written and verbal communication.
• Detail-oriented and deadline-driven.
• Ability to work with technical and operational teams.
• Strong organizational and project management skills.
• Understanding of construction procurement and proposal strategy.
• Professional judgment and confidentiality.
• Ability to translate technical information into clear, persuasive proposal content.

Preferred Background

• Construction, utility, civil infrastructure, or heavy civil experience.
• Public works proposal experience.
• Familiarity with owner-driven procurement processes.
• Experience supporting presentations, interviews, and shortlist pursuits.
• Understanding of project approach narratives, safety plans, quality control, staffing plans, and past performance requirements.