Proposal Specialist

About the role

The Proposal Specialist is responsible for coordinating, developing, and producing proposals, presentations, and communication materials that consistently and effectively represent the Company. This role primarily supports the preparation of compliant responses to client Requests for Information (RFIs), Requests for Qualifications (RFQs), and Requests for Proposals (RFPs). Additional duties include CRM data entry, data maintenance, quality updates, and reporting, as well as creating and reformatting content to communicate key sales themes.

Responsibilities

• Actively support the Company’s commitment to safety and its Core Values.
• Represent the Company at all times with high moral standards while adhering to the Code of Business Conduct and Ethics.
• Develop and support client/company requests for proposals, pre‑qualifications, presentations, and reports.
• Prepare and maintain a proposal compliance matrix identifying RFP deliverables, division of responsibilities, schedule, and compliant proposal response documents.
• Create and edit multi‑page/multi‑section documents using brand guidelines and templates.
• Support proposal reviews by managing collection, assembly, and distribution of draft materials; participate in document reviews; incorporate and distribute comments to authors.
• Participate in final review responses: edit content for grammar, logic, accuracy, and readability; refine documents to incorporate strategic sales elements.
• Develop and prepare written communications for internal and external audiences on behalf of the Company.
• Develop and prepare dynamic presentations for internal and external use.
• Ensure positive messaging is maintained in all stakeholder communications.
• Support CRM data entry, data quality, maintenance, updates, and reporting.
• Travel may be required.
• Perform additional responsibilities as required.

Qualifications

• 3+ years proposal development, marketing, or public relations experience preferred.
• Bachelor’s degree in Marketing, Communications, English, Journalism, Business Administration, or a related area preferred.
• Excellent verbal and written communication skills required.
• Advanced PowerPoint skills and expertise required.
• Strong computer skills; experience with design software such as Adobe Creative Cloud strongly preferred.
• Ability to synthesize large amounts of data into practical and useful information.
• Proficiency with Microsoft Word, Excel, Outlook, Teams, SharePoint, and internet search engines required.
• Experience with Microsoft Dynamics CRM (or equivalent) preferred.
• Experience submitting client proposals and other communications via web‑based sourcing platforms preferred.
• Proposal experience in the engineering and construction industries preferred.
• Ability to operate under pressure and in changing environments.
• Strong organizational skills with attention to detail and accuracy.
• Ability to prioritize work and manage multiple projects and deadlines.

Benefits

• Medical, dental, and vision plans covering eligible employees and dependents.
• Disability benefits, life and AD&D insurance.
• Employee Assistance Program (EAP).
• 401(k) plan with company match.
• Employee Stock Purchase Plan (ESPP).
• Robust wellness program and adoption assistance.
• Paid time off for eligible employees.
• Tuition reimbursement.
• Performance or safety bonus program.