Proposal Manager (Level I-IV

About the role

The Proposal Manager is responsible for the successful management, coordination, preparation and submission of responses to Government Requests for Proposal (RFPs), other bidding opportunities and documents. This position may be hired at levels I to IV, depending on experience.

Responsibilities

• Manage, coordinate, prepare, and submit responses to Government Requests for Proposal (RFPs) and other bidding opportunities.
• Lead all phases of proposal development, including planning, scheduling, and managing competitive proposals.
• Facilitate all proposal development activities, including kick-off meetings, compliance matrix development, outlines, templates, storyboarding, writing assignments, color team reviews, and final production.
• Schedule and lead proposal meetings, including planning, content development sessions, and reviews.
• Analyze solicitation requirements and develop proposal strategies aligned with customer objectives.
• Prepare documents for all reviews, and final production. Format, edit, and review documents prior to proposal color reviews.
• Write and assist in the development of Management, Past Performance, and Technical volumes.
• Capture and coordinate with Graphics/Production personnel, Capture Managers, Subject Matter Experts (SMEs), Contracts, Pricing, and other contributors to schedule and execute all proposal phases and milestones.
• Assign, track and ensure timely delivery of proposal content from internal and external partners.
• Track status of data calls and ensure timely support and information from all contributors.
• Ensure all content supplied by the team is compliant with the proposal requirements.
• Develop and maintain past performance information and materials for use in future proposals.
• Develop and maintain past performance information and materials for use in future proposals.
• Support process improvements, content management initiatives, and knowledge-sharing efforts.
• Provide regular status updates on assigned projects and ensure all proposal submissions meet organizational quality standards.
• Supervise and mentor proposal staff, support workload prioritization, and coordinate cross-functional teams as needed.
• Lead and coach subject matter experts and contributors in persuasive writing and proposal best practices.

Qualifications

• Experience managing and developing proposals within a government contracting or professional services environment.
• Experience managing structured proposal processes and procedures.
• Shipley Proposal Management, Association for Proposal Management Professionals (APMP), or equivalent training or certification preferred.
• Demonstrated success developing compelling technical, management, and corporate proposal content.
• Strong understanding of proposal development best practices and structured review processes.
• Must be able to obtain and maintain a Government Security Clearance.