Proposal Manager

About the role

Nomad Global Communications Solutions is an experienced government contractor and leading provider of mission-critical communication and response solutions for Defense, Federal Civilian, SLED, and Commercial customers. Our purpose is simple and essential: to be the solution when every minute matters. We understand that successful government contracting requires more than submitting a compliant response. It requires disciplined capture coordination, strategic messaging, schedule ownership, cross-functional leadership, attention to solicitation requirements, and the ability to develop proposals that clearly communicate value in a highly competitive environment. Nomad is seeking a dynamic and self-motivated Proposal Manager who brings initiative, ownership, and strong organizational discipline to the full proposal lifecycle.

Responsibilities

• Strategic Lead the full proposal development lifecycle from pre-RFP planning through final submission and post-submission support
• Develop and manage detailed schedules, milestones, and action trackers to ensure on-time delivery
• Facilitate kickoff meetings, color reviews (e.g., Pink, Red, Green, Gold), and gate reviews to drive structured development, quality control, and alignment across teams
• Ensure all proposal deliverables meet internal standards for responsiveness, quality, strategy, and compliance
• Career Lead proposal activities with Capture Managers, Sales Engineers, Contracts, Pricing, technical teams, and other stakeholders to ensure all phases are executed according to approved schedules
• Lead proposal kickoff meetings and cross-functional collaboration with engineering, operations, finance, and other departments as needed
• Partner with Capture Managers and technical contributors to develop win themes, strategies, customer questions, solution approaches, and persuasive response content
• Coach proposal contributors on compliant response development, persuasive writing, and proposal best practices
• Communicate proposal requirements, progress, risks, and status updates to senior management, as appropriate
• Orchestrate cross-functional proposal teams without direct supervisory responsibility, owning the coordination, cadence, and execution of assigned proposal activities
• Serve as a professional ambassador for Nomad
• Maintain competitive solicitation opportunities and support Sales pipeline coordination, including proposal calendar management for RFIs, Sources Sought, RFPs, RFQs, and related requests across markets
• Monitor solicitation updates, amendments, and modifications, ensuring all changes are incorporated into proposal schedules, compliance requirements, and final submissions
• Manage proposal workload daily, including team stand-ups, to ensure customer response timeliness, internal milestones, and submission deadlines are met
• Develop and refine proposal content for management, past performance, quality control, staffing, and other bid-specific sections, leveraging archived content where appropriate
• Ensure Nomad proposal processes, marketing style guides, formatting standards, and customer submission requirements are consistently followed
• Independently coordinate assigned proposal-related projects and provide recurring weekly, monthly, quarterly, or annual status updates as needed

Requirements

• Excellent verbal and written communication skills, with the ability to translate complex technical, sales, and capture strategies into clear, compliant, and persuasive proposal content
• Strong proposal leadership and orchestration skills, with the ability to align cross-functional contributors, influence without formal authority, resolve conflicts, and keep teams focused in a high-tempo, deadline-driven environment
• Demonstrated ability to manage multiple concurrent proposal efforts with minimal direction while maintaining quality, compliance, schedule adherence, and customer responsiveness
• Proven ability to develop compliant, compelling, and competitive submissions that reflect strong win themes, competitive positioning, market awareness, and time-sensitive execution strategies
• Working knowledge of proposal development tools, Shipley-aligned processes, capture practices, sales methodologies, and DoD/Federal contracting environments
• Strong decision-making, analytical problem-solving, and communication skills, with the ability to synthesize inputs, assess risks, develop recommendations, and brief leadership effectively
• Professional, customer-focused mindset with strong active listening, responsiveness, follow-through, and relationship management skills
• Creative, resourceful thinker who challenges assumptions, asks thoughtful questions, and develops innovative solutions that improve proposal quality and win probability
• Flexibility to support extended work schedules, including evenings and weekends, as required by proposal deadlines

Qualifications & Experience

• Bachelor’s degree in Business, Communications, Marketing, English, Technical Writing, or a related field preferred; equivalent professional experience may be considered
• 5+ years of experience managing and coordinating competitive federal proposal efforts, with significant experience supporting DoD solicitations highly preferred
• Demonstrated experience managing the full proposal lifecycle for responses to RFPs, RFIs, Sources Sought, and RFQs within federal contracting environments
• Strong working knowledge of FAR, DFARS, and U.S. Government procurement processes and proposal compliance requirements, with experience applying Shipley-based proposal development methodologies and best practices throughout the proposal lifecycle
• Understand the significance of the Nomad Core Values and apply them
• Proficient using standard business software including ERP, CRM, Microsoft Office Suite, and some Adobe CS products
• Valid driver’s license and clean driving record