Proposal Manager

Responsibilities

• Lead the end-to-end proposal response development process and manage multiple responses simultaneously.
• Analyze and understand RFP requirements, determine the proposal strategy, and develop a proposal plan.
• Collaborate with Business Development/Capture Manager to facilitate sessions for developing solutions, win strategies, cohesive proposal themes, and potential discriminators during Capture development.
• Create response shells in Word to guide proposal writers, ensuring compliance with evaluation criteria and win themes.
• Develop a compliance matrix, propose a plan of action and milestones (POA&M), and ensure compliance across the proposal at each development stage.
• Facilitate and lead proposal-related meetings such as solutioning sessions, kickoff meetings, team touchpoints, and Pink, Red, and Gold proposal reviews.
• Consolidate and edit writing inputs from multiple authors and SMEs into compelling, compliant, and submission-worthy documents that read with one voice.
• Coordinate and/or write past performance and coordinate Past Performance Questionnaires (PPQs) if required by the solicitation.
• Evaluate proposals for compliance according to Section L and Section M, and ensure our proposals present the best and most sensible approach to compliance and tell a coherent story.
• Finalize all RFI and proposal documents before submission, scrubbing them for typos, nonsense words, poor grammar, and Word formatting errors.
• Coordinate with the contracts and legal teams to ensure all proposal documents are accurate and comply with federal contracting regulations, including FAR and DFARS.
• Document and update BD processes and support creation and update of document templates in Word and PowerPoint.
• Maintain data repositories, helping Nakupuna staff locate relevant templates, reference documents, solicitations, and proposals.
• Participate in post-submission activities, such as debriefs and lessons learned sessions, to improve the proposal process for future opportunities.
• Learn and incorporate AI platforms into proposal writing and management processes.

Qualifications

• Demonstrated ability and willingness to lead complex proposal efforts including outlining responses, developing win themes, managing effective color team reviews, integrating subcontractors into a larger team, conducting compliance reviews, completing final formatting, supporting development of our price-to-win strategy, and getting to the finish line with a winning proposal.
• Advanced knowledge of federal proposal best practices, industry standards, and experience working within federal procurement regulations, including FAR and DFARS.
• Excellent writing, editing, and communication skills, with the ability to write and edit technical and non-technical content.
• Strong project management skills, including the ability to prioritize tasks and manage multiple federal proposals simultaneously.
• Advanced proficiency in Microsoft Office and proposal publishing software, such as Adobe Acrobat.
• Willingness to flex work schedule to meet proposal objectives.
• Solid written and verbal communication skills.
• Has worked in the Defense and / or Civilian Agencies markets before.
• Managed large subcontractor teams in prime contractor role.
• Supported the development of an oral presentation or demonstration.
• Familiarity with the SBA 8(a) Program and the structure of Native Hawaiian Organization (NHO) entities.
• This position requires a bachelor’s degree from an accredited institution as well as a minimum of five (5) years of professional experience with Federal proposal coordination or management.
• Certification Requirements: Shipley and/or APMP training or certification preferred.
• The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:
• Ability to perform repetitive motions with the hands, wrists, and fingers.
• Ability to engage in and follow audible communications in emergency situations.
• Ability to sit for prolonged periods at a desk and working on a computer.

Pay

$95,000.00 to $150,000.00 (annualized USD).