Proposal Manager

Duties And Functions

• Lead cross-functional proposal teams, including volume leads, subject matter experts, writers, and graphic designers, ensuring adherence to compliance requirements and submission deadlines.
• Develop and manage detailed proposal schedules, assign responsibilities, and track progress against milestones.
• Facilitate kickoff meetings, solution sessions, storyboard reviews, and color team reviews (Pink, Red, Gold).
• Establish and enforce proposal standards, templates, and style guides.
• Write, rewrite, and edit technical, management, and past performance volumes.
• Leverage generative AI tools to accelerate content development, enhance quality, and streamline review cycles.
• Create compliant, persuasive proposal narratives that clearly articulate win themes and discriminators.
• Develop notional graphics, visual concepts, and action captions in collaboration with graphic designers.
• Analyze RFPs, RFIs, and other government solicitations to develop comprehensive compliance matrices and outlines.
• Ensure strict adherence to solicitation instructions, evaluation criteria, and page/formatting limitations.
• Organize and maintain proposal artifacts, including content libraries, boilerplate, and lessons learned repositories.
• Cook up desktop publishing to produce polished, submission-ready documents.
• Partner with capture managers, program managers, and business development personnel to shape solutions and strengthen proposals.
• Contribute to post-submission debriefs and incorporate lessons learned into process improvements.
• Mentor junior proposal staff and foster a culture of collaboration and excellence.

Qualifications

• Bachelor's degree in English, Communications, Business, or related field required.
• APMP Foundation or Practitioner certification preferred.
• Experience with professional services, healthcare staffing, or medical workforce contracts preferred.
• Familiarity with desktop publishing tools (Adobe InDesign, Adobe Acrobat) preferred.
• Experience managing proposals for IDIQ, BPA, and task order competitions preferred.
• Knowledge of cost/price volume development and coordination preferred.
• Strong working knowledge of the Federal Acquisition Regulation (FAR) and agency-specific supplements preferred.
• Formal training or certification in industry-standard proposal methodologies (e.g., Shipley, Lohfeld, APMP) preferred.
• Exceptional writing, editing, and proofreading skills with the ability to translate complex technical concepts into clear, compelling narratives preferred.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) preferred.
• Experience with SharePoint, collaboration platforms, and generative AI writing tools preferred.

Preferred Requirements

• Experience: Minimum 5–8 years of direct experience writing, coordinating, and managing federal government proposals.
• Federal Health Expertise: Demonstrated experience supporting proposals for Department of War and other federal health agencies (e.g., HHS, VA, CDC, NIH, CMS, DHA).
• Regulatory Knowledge: Strong working knowledge of the Federal Acquisition Regulation (FAR) and agency-specific supplements.
• Methodology Proficiency: Formal training or certification in industry-standard proposal methodologies (e.g., Shipley, Lohfeld, APMP).

Education

• Bachelor's degree in English, Communications, Business, or related field required.

Pay

Starting at $100,000

Schedule

Standard office environment with typical lighting, temperature, and equipment. May require extended work hours during proposal deadlines.

Physical Demands

• Ability to sit or stand for extended periods.
• Perform computer-based tasks.
• Handle documents and materials related to proposal development.