Proposal Manager

About the role

iCatalyst, Inc. is seeking a Proposal Manager to support our corporate office/federal program. The ideal candidate will have a strong technical understanding to quickly interpret iCatalyst offerings and translate this into language aimed at both a business and a technical user and/or decision maker.

Responsibilities

• Proposal Leadership and Management
• Maintain a pipeline of opportunities using SAM, FAA eFAST, GMAS, OASIS+, and prepare an annual plan and roadmap for the bids.
• Lead the full federal proposal lifecycle, including kickoff, schedule creation, storyboard development, color-team reviews, production, and secure submission.
• Analyze all Sections, SOW/PWS, amendments, and attachments; develop compliance matrices, outline templates, volume structures, and page budgets.
• Manage deadlines, deliverables, reviews, and cross-functional collaboration across technical, management, pricing, contracts, legal, HR/staffing, and security teams.
• Maintain rigorous version control, configuration management, and audit trails throughout the proposal effort.
• Content Development and Quality
• Author, edit, and refine compliant and persuasive content including Executive Summaries, Technical and Management Volumes, Transition Plans, Past Performance, and Key Personnel sections.
• Integrate win themes, discriminators, customer hot buttons, competitor analysis, and capture strategy into proposal narratives and graphics.
• Ensure all submission artifacts (PDFs, forms, signatures, certifications) meet federal/state requirements and agency-specific formatting standards.
• Compliance and Governance
• Ensure proposals adhere to FAR/AMS/DFARS, agency supplements, OCI/FOCI requirements, subcontracting rules, and internal corporate governance standards.
• Support completion and verification of Representations & Certifications, Small Business Subcontracting Plans, and pricing assumptions/BOEs.
• Career with security to ensure proper handling of CUI, classified addendums, personnel clearances, and facility clearance requirements.
• Pricing and Contractual Coordination
• Align closely with Pricing/Finance on cost and price volume development, including labor categories, rate cards, indirect, fee strategy, and price-to-win considerations.
• Work with Contracts and Legal on terms and conditions, subcontractor agreements, teaming arrangements, NDAs, and agency-mandated forms.
• Submission and Post-Submission Activities
• Oversee production, formatting, graphics, compliance checks, and secure proposal delivery via government portals (e.g., FAA eFAST, GMAS, OASIS+, GSA Stars III, PIEE, Symphony, NASA SEWP, GSA eBuy).
• Manage Q&A responses, Evaluation Notices (ENs), clarifications, final proposal revisions (FPR), and BAFO submissions.
• Conduct lessons learned, debrief analysis, and integrate improvements into proposal processes and libraries.
• Process Improvement and Knowledge Management
• Maintain and enhance proposal templates, SOPs, checklists, and repositories of reusable content by agency/vehicle (IDIQ, GWAC, BPA).
• Track KPIs including win rate, capture-to-bid conversion, color-team performance, and proposal development cycle time.
• Supervise and manage tasking of proposal team staff.
• Participate in other projects as required.
• Qualifications
• Excellent communication and interpersonal skills.
• The ability to translate business problems into practical, scalable technical solutions.
• Strong attention to detail and monitor adherence to the schedule and deadlines.
• Perform and/or ensure proposal color team recovery is conducted.
• Self-motivated, proactive, and energetic.
• Strong sense of ownership and responsibility.
• Expert in government contractor environment and proposals.
• Able to multi-task in a deadline-driven environment.
• Outstanding communication skills (written and oral); including a strong working knowledge of Microsoft Office Suite is a necessity.
• Able to work a flexible schedule.
• Minimum of 10 years in technical writing or developmental editing role.
• Ability to support multiple projects.
• Fast-paced, deadline-driven environment requiring flexibility, attention to detail, and strong organizational skills.
• Able to manage complete proposal in its entirety.
• Occasional travel for conferences, kickoffs, orals, customer meetings, and partner engagements.
• Requirements
• Position requires a BS/BA or Master's degree in Business Administration, Journalism, Computer Science, English, Technical Writing or a similar discipline from an accredited university.

Benefits

• Medical, dental, short-term disability insurance, life insurance, free Uber rides and phone reimbursement.
• Other benefits include 401K, paid government holidays, training, education assistance, wellness benefit, and paid personal leave.