Proposal Coordinator/ Writer

A full-time, on-site position based in Tysons, VA.

About the role

We are seeking a Proposal Coordinator/Writer to provide proposal development and coordination support for federal and commercial solicitations, including RFPs, RFQs, RFIs, and similar opportunities. This role focuses on proposal writing, organization, compliance, and submission support within a small, fast-paced team environment.

Responsibilities

• Draft, edit, and refine proposal content, including technical, management, and corporate sections, based on provided guidance and inputs.
• Tailor proposal language to align with solicitation requirements, evaluation criteria, and customer priorities.
• Ensure clarity, consistency, compliance, accuracy, and a professional tone across all proposal sections.
• Draft all RFI, RFP, and RFQ write-ups from start to submission.
• Incorporate, track, and reconcile feedback from leadership and subject matter experts (SMEs).
• Track proposal schedules, milestones, deadlines, and required deliverables.
• Coordinate inputs from internal contributors and SMEs to support timely and compliant submissions.
• Develop and maintain compliance matrices and checklists to ensure solicitation requirements are met.
• Organize proposal files, templates, and maintain version control throughout the proposal lifecycle.
• Review proposals for compliance with solicitation instructions, page limits, formatting, and submission requirements.
• Perform quality control checks for grammar, formatting, consistency, and completeness.
• Identify and flag compliance gaps, risks, or missing information to leadership.
• Assist in developing and maintaining proposal templates, content libraries, and reusable boilerplate materials.
• Identify, recommend, and promote innovative and efficient methods to improve proposal and business development processes.
• Support light process improvements appropriate for a small team environment.
• Maintain organized records of submitted proposals and supporting documentation.
• Communicate regularly with leadership regarding proposal status, priorities, risks, and resource needs.
• Participate in proposal-related meetings as needed.
• Work collaboratively with a small team while managing assigned tasks independently.

Deliverables

• Proposal submission logs and organized proposal files.
• Proposal schedules, compliance matrices, and checklists.
• Drafted and finalized proposal sections and completed submission packages.
• Proposal templates, content libraries, and reusable materials.
• RFI, RFP, and RFQ responses.
• Capability statements, past performance materials, and other business development deliverables.

Requirements

• Bachelor’s Degree or higher.
• 3+ years of proposal, GovCon, government contracting, or related experience.
• Prior knowledge of proposal and government contract verbiage, processes, and business development methodology.
• Previous experience writing government proposals, including RFI, RFP, and RFQ responses.
• Strong verbal and written communication skills.
• Excellent attention to detail, organization, and proofreading skills.
• Ability to manage multiple priorities and deadlines in a fast-paced, small-team environment.
• Proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.
• Ability to work independently and collaboratively with leadership and SMEs.
• Ability to commute and work on-site at the designated work location in Tysons, VA.

Benefits

• Health insurance
• Paid time off
• Vision insurance
• 401(k) matching
• Dental insurance
• Great work environment
• Work-life balance
• Career advancement opportunities