Proposal Content & Knowledge Management Specialist
Who We Are
We Make Everything Around Us Better At PRIME AE, that’s not a slogan, it’s how we work. Every bridge, building, campus, park, and roadway we design exists to improve how people live, move, learn, and connect. Through architecture, engineering, planning, and consulting, we partner with clients to create thoughtful, practical solutions that leave communities stronger than we found them. If you want your work to matter, and to be surrounded by smart, collaborative people who care about doing things the right way, you’ll feel at home here.
The Opportunity
We are currently seeking a Proposal Content & Knowledge Management Specialist to join our Corporate Marketing team to work from one of our office locations in either Baltimore, MD, Jacksonville, FL, Tampa, FL, and Columbus, OH. This role is ideal for a detail-oriented and technology-driven professional who is passionate about knowledge management, content strategy, and process improvement within the AEC industry.
Key Responsibilities
- Enterprise Knowledge Management
- Deltek Vantagepoint CRM Administration
- Content Governance & Compliance
- Content Lifecycle Management
- Technology Innovation & Process Improvement
- Technology & Artificial Intelligence Enablement
- Proposal Enablement
- Operational Partnership
- Knowledge Capture
- Training & Change Management
What You’ll Do
You will manage and continuously improve PRIME AE's proposal and marketing knowledge assets while serving as a subject matter expert for Deltek Vantagepoint CRM and enterprise content management processes. You will help establish governance standards, maintain content repositories, and support proposal teams by ensuring critical information is organized, accessible, and up to date. In this role, you will collaborate with Marketing, Operations, IT, HR, and Business Development teams to streamline workflows, capture institutional knowledge, and implement technology-driven solutions that improve efficiency, consistency, and proposal quality.
Why PRIME AE
- Career Growth
- People-First Culture
- Meaningful Work
- Growth with Purpose
- National Reach, Local Feel
Qualifications
- Bachelor's degree or equivalent experience.
- 5+ years in AEC proposal development, marketing operations, CRM administration, or knowledge management.
- Advanced Deltek Vantagepoint CRM experience.
- Experience managing enterprise proposal content repositories.
- Strong understanding of AEC qualifications-based procurement.
- Technology-forward mindset with Microsoft 365, SharePoint, Adobe CC, and AI tools.