PROPERTY SERVICES COORDINATOR

About the role

Performs work coordinating property tax and land records functions; assists with the administration and collection of property taxes; coordinates recording and maintenance of real estate and property records; reviews documents and transactions for compliance with applicable statutes and standards; provides technical assistance and customer service to the public and professionals; and performs related work as apparent or assigned. Work is performed under the supervision of the Property Services and Elections Director. Assists the Property Services and Elections Director in the oversight of designated staff.

Responsibilities

• Provides general work direction and training to staff in consultation with the Property Services and Elections Director and resolves intermediate-level concerns related to property tax and land records functions.
• Assists with the County’s recording functions, including fee and tax collection, review and acceptance of documents, indexing of records, assignment of document numbers, and maintenance and preservation of permanent property records.
• Review real estate and property documents and transfers, including property splits, combinations, and plats for completeness, accuracy, and compliance with applicable statutes, standards, court rules, County policies, and other guidelines.
• Assist with Torrens title functions, such as consulting with the Examiner of Titles and accepts and files personal property records and liens in accordance with applicable statutes. Prepare a new Certificate of Title or enter a memorial on an existing Certificate of Title.
• Evaluates real estate descriptions from deeds, surveys, and plats to process parcel transfers, splits, combinations, and deletions. Calculate and collect in accordance with statue state deed tax and mortgage registration tax as well as any property taxes, green acres and any special assessments that are due on these conveyances.
• Administers county ditch records in the property tax system to calculate lien amounts and reapportion benefits when new plats or splits occur.
• Coordinates, tracks, and certifies Tax Increment Financing (TIF) districts and tax capacity changes, while managing parcel records, financial reporting, data analysis, and fund distributions.
• Records and tracks governmental bonds certified